Operations and Administration Support

The ANSA McAL Group

. Provide administrative and operational support to the Parts Department.

Posted 11/2/2026full-timeBarbadosMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and operational support capabilities, with proficiency in managing documentation, procurement processes, and departmental records. Skilled in utilizing MS Office tools and maintaining compliance with company policies and procedures.

Highest-signal resume keywords

Administrative SupportProcurement ExperienceLogistics CoordinationMS Office ProficiencyNumerical and Analytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationData CompilationInventory ManagementCosting DocumentationRecord Keeping

Soft Skills

Organizational SkillsCommunication SkillsAttention to DetailTime Management

Tools & Technologies

Dealer Management SystemVirtual Meeting Platforms

Certifications & Qualifications

Associate DegreeBachelor's Degree

Industry Keywords

Parts DepartmentShipping DocumentationComplianceHuman ResourcesMeeting Minutes

About the role

Key responsibilities & impact

Provide administrative and operational support to the Parts Department.
Liaise between the Barbados and Trinidad offices for parts costing documentation and processing.
Review, reconcile, prepare, scan, and submit shipment and costing documents; maintain accurate records and filing systems.
Prepare correspondence, reports, invoices, and departmental documentation.
Compile data, statistics, and other information using the Dealer Management System.
Respond to telephone and email inquiries.
Coordinate local and overseas parts shipments and ensure customs and shipping documentation is complete and accurate.
Maintain attendance, vacation, and personnel records for Human Resources.
Manage departmental filing systems, records, and document retention, including picking slips.
Process local purchases, purchase orders, inventory receiving, and invoice submissions to Finance.
Receive and record local and imported inventory.
Participate in departmental meetings and provide procurement and administrative updates.
Record, type, and distribute meeting minutes, including discussions, decisions, and action items.
Monitor and maintain office equipment, supplies, and stationery within approved budgets.
Ensure compliance with parts policies, company policies, procedures, and departmental standards.
Assist with company and group events and perform other duties assigned by management.

Requirements

What you’ll need

Associate degree or bachelor’s degree in a related field required.
Demonstrated experience in a similar administrative or operations role.
Strong numerical, analytical, and organizational skills.
Experience in procurement and/or logistics is an asset.
Proficiency in MS Word, Excel, PowerPoint, and virtual meeting platforms.
Excellent written and verbal communication skills.
Ability to work efficiently in a fast-paced environment.