The ANSA McAL Group

Operations

• Provide administrative and operational support to the Parts Department.
• Liaise between the Barbados and Trinidad offices for parts costing documentation and processing.
• Review, reconcile, prepare, scan, and submit shipment and costing documents; maintain accurate records and filing systems.
• Prepare correspondence, reports, invoices, and departmental documentation.
• Compile data, statistics, and other information using the Dealer Management System.
• Respond to telephone and email inquiries.
• Coordinate local and overseas parts shipments and ensure customs and shipping documentation is complete and accurate.
• Maintain attendance, vacation, and personnel records for Human Resources.
• Manage departmental filing systems, records, and document retention, including picking slips.
• Process local purchases, purchase orders, inventory receiving, and invoice submissions to Finance.
• Receive and record local and imported inventory.
• Participate in departmental meetings and provide procurement and administrative updates.
• Record, type, and distribute meeting minutes, including discussions, decisions, and action items.
• Monitor and maintain office equipment, supplies, and stationery within approved budgets.
• Ensure compliance with parts policies, company policies, procedures, and departmental standards.
• Assist with company and group events and perform other duties assigned by management.

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Operations and Administration Support