Business Development – Proposal Coordinator

The Canton Group

. Monitor procurement portals, bid boards, and other sources to identify RFPs, RFIs, and RFQs .

Posted 10/22/2026full-timeRemote • Maryland • United StatesJunior💰 $65,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong proposal coordination and business development support capabilities, with expertise in writing, editing, and managing compliance for proposal submissions. Proficient in using AI tools for research and content generation, while maintaining organized records and adhering to procurement processes.

Highest-signal resume keywords

Proposal CoordinationBusiness Development SupportGenerative AI ToolsMicrosoft Office SuiteCompliance with SOC 2

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal WritingEditingProofreadingCompliance MatricesContent Management SystemsRFP PreparationTechnical WritingDeadline ManagementResearchOrganizational Skills

Soft Skills

Clear CommunicationAttention to DetailProfessionalismTeam CollaborationEagerness to Learn

Tools & Technologies

HubSpotClaudeMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointAgentic AI ToolsSAM.govEProcurement SystemsProposal Management Software

Certifications & Qualifications

APMP Foundation Certification

Industry Keywords

RFPRFIRFQGovernment ContractingProcurement ProcessesSLEDFederal Government ProposalsSDLCAgile MethodologiesTeaming Agreements

Tech Stack

Tools & technologies

SDLC

About the role

Key responsibilities & impact

Monitor procurement portals, bid boards, and other sources to identify RFPs, RFIs, and RFQs
Help qualify opportunities and prepare recap summaries for leadership review
Coordinate proposal responses with teaming partners and subcontractors
Schedule meetings, request and track inputs, and share status updates
Build and maintain relationships with teaming partners, subcontractors, and clients
Organize proposal responses, including compliance matrices, outlines, and schedules
Write and edit proposal sections, including company qualifications, past performance, staff resumes, and standard forms
Maintain a reusable proposal content library
Format, assemble, and submit final proposal packages with required forms, certifications, and attachments
Maintain accurate HubSpot records for opportunities, deal stages, contacts, deadlines, and outcomes
Use Claude and other AI tools for research, RFP summaries, compliance matrices, drafting, and content reuse
Help build agentic AI workflows for bid scanning, opportunity qualification, and HubSpot updates
Manage administrative business development paperwork, including teaming agreements, NDAs, vendor registrations, and certifications
Maintain version control and organized file structures
Track proposal results and debrief feedback to improve future submissions

Requirements

What you’ll need

1–3 years of experience in proposal coordination, business development support, sales operations, technical writing, or a related role
Bachelor’s degree or equivalent years’ experience in a related field
Strong writing, editing, and proofreading skills with close attention to detail
Hands-on experience using generative AI tools such as Claude for writing, research, or productivity
Excellent organizational skills and ability to manage multiple deadlines
Clear, professional communication with internal teams, partners, and clients
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Eagerness to learn government contracting, procurement processes, SDLC, and Agile methodologies
Ability to adhere to security policies, procedures, and controls and ensure compliance with SOC 2 requirements
Must be authorized to work in the U.S. without sponsorship
Prolonged periods sitting at a desk and working on a computer
May be required to work extended hours to meet proposal submission deadlines
Preferred: exposure to SLED or federal government proposals
Preferred: experience setting up or using agentic AI tools
Preferred: experience with HubSpot or another CRM
Preferred: familiarity with SAM.gov or state eProcurement systems
Preferred: experience with proposal management software or content management systems
Preferred: interest in pursuing APMP Foundation certification

Benefits

Comp & perks

Health insurance
Vision insurance
Dental insurance
401(k) retirement plan
Paid time off (PTO)
Paid sick time
Holiday pay
Fully remote work arrangement