Finance Accounts Payable Specialist

The College of Education at The University of Texas at Austin

. Monitor and manage the invoice email inbox and process invoices for goods and services .

Posted 11/6/2026full-timeAustin • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in invoice processing, payment management, and compliance with university and federal regulations. Proficient in financial modeling and reporting, with strong organizational and analytical skills to support effective vendor and stakeholder relationships.

Highest-signal resume keywords

Invoice ProcessingPayment ManagementFinancial ModelingMicrosoft Excel ProficiencyAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice VerificationPayment ReconciliationExpense Correction TransactionsDocument ManagementFinancial Reporting

Soft Skills

Organizational SkillsProblem-Solving SkillsCommunication SkillsAttention to DetailCustomer Service

Tools & Technologies

Electronic Accounting SystemsWork Management SystemsMicrosoft Word

Industry Keywords

Accounting PoliciesPayment ProcessingVendor ManagementComplianceState of Texas Vouchering

About the role

Key responsibilities & impact

Monitor and manage the invoice email inbox and process invoices for goods and services
Ensure accurate, timely, and compliant invoice processing by verifying invoices against purchase orders
Process payments, including DEFINE transactions and wire transfer submissions, and track deadlines to prevent late fees or penalties
Assist in processing subaward payments
Conduct internal reviews to confirm appropriate coding, correct account usage, and complete documentation
Assist with change orders, amendments, and other required forms
Receive and review vendor invoices for accuracy, completeness, and compliance
Verify invoices align with purchase orders and confirm receipt of goods and services
Resolve invoice discrepancies by coordinating with internal departments and vendors
Research and compile supporting documentation for biweekly eShipGlobal reconciliations
Complete monthly ProCard reconciliations and maintain supporting documentation
Reconcile payments against vendor contracts or agreements and process expense correction transactions
Prepare reports forecasting upcoming payable activity based on known and anticipated obligations
Maintain vendor and internal stakeholder relationships and respond to payment, invoice, and discrepancy inquiries
Submit vendor ID requests and verify vendor holds through applicable state and federal systems
Ensure processes align with university, state, and federal regulations and record-retention requirements
Maintain accurate documentation and support ongoing best practices
Serve as backup to the supervisor for urgent internal and vendor-related issues
Provide team coverage during absences and assist with cross-functional tasks
Participate in and support process improvement initiatives

Requirements

What you’ll need

Bachelor's degree in business, accounting, or a related field or high school diploma/GED with relevant accounting and payment processing experience
Strong organizational skills with the ability to manage multiple tasks and set priorities
Demonstrated ability to develop and maintain financial models, dashboards, and management reports tailored to a variety of stakeholders, including senior and executive leadership
Proficiency in Microsoft Excel and Word
Ability to interpret policies and implement procedures effectively
Strong analytical and problem-solving skills
Excellent written and verbal communication skills with a professional demeanor and commitment to customer service
Ability to work independently and collaboratively while maintaining high accuracy and attention to detail
Relevant education and experience may be substituted as appropriate
Must be eligible to work in the United States on a full-time basis for any employer without sponsorship
Four or more years relevant accounting and payment processing experience
More than the required education and progressively responsible experience in finance or accounting
Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures
Experience using electronic accounting and work management systems to process web-based documents
A criminal history background check will be required for finalist(s) under consideration
Required materials: Letter of Interest, Resume/CV, and 3 work references with contact information; at least one reference should be from a supervisor

Benefits

Comp & perks

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card