Senior Administrative Associate

The College of Education at The University of Texas at Austin

. Support the Administrative Officer with special assignments and ad hoc requests .

Posted 9/21/2026full-timeAustin • Texas • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in Microsoft Office applications and experience in human resources support, event coordination, and inventory management. Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.

Highest-signal resume keywords

Microsoft Office ProficiencyEvent CoordinationHuman Resources SupportInventory ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportRecord MaintenanceTransaction ProcessingData ManagementInventory Control

Soft Skills

Strong Communication SkillsOrganizational SkillsDiscretionIndependent WorkJudgment

Tools & Technologies

DEFINEMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft Teams

Certifications & Qualifications

High School DiplomaGEDBachelor's Degree

Industry Keywords

U.S. Person QualificationCriminal History Background CheckOffice ManagementBusiness OperationsAdministrative Functions

About the role

Key responsibilities & impact

Support the Administrative Officer with special assignments and ad hoc requests
Process routine payment vouchers in DEFINE and track them through final approval
Coordinate inventory control, maintain equipment inventory records, submit annual inventory reports, and prepare annual inventory certifications
Submit and track work orders for service, construction, moving, surplus, and event needs
Order office supplies
Organize events and meetings, including securing space and coordinating catering
Arrange travel for staff and visitors
Assist HR with interview scheduling, data management and reporting, hiring processes, and related activities
Maintain records of office assignments
Provide backup support to HR and Administrative personnel, including onboarding, offboarding, interview hosting, HR data logging, and other HR activities
Provide clerical and administrative support to the Chief Executive Officer and Chief Technology Officer
Travel to other locations as needed for administrative and staffing support
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or GED with at least seven years of administrative, office management, human resources, business operations, or related experience OR Bachelor's degree with at least three years of relevant experience
Experience coordinating multiple priorities in a fast-paced environment with strong attention to detail and organizational skills
Experience processing transactions, maintaining records, and tracking items through completion
Strong written and verbal communication skills and ability to interact professionally with a various range of stakeholders
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
Ability to handle sensitive and confidential information with discretion
Ability to work independently, exercise sound judgment, and support multiple administrative functions simultaneously
Must qualify as a U.S. Person as defined in 22 CFR § 120
Ability to travel between locations in own vehicle
Three work references with contact information, including at least one supervisor reference
Criminal history background check required for finalists
Must present acceptable original documents proving identity and authorization to work in the United States by the third day of employment

Benefits

Comp & perks

Competitive health benefits with employee premiums covered at 100% and family premiums at 50%
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas defined benefit retirement plan with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Free training access through LinkedIn Learning
Professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card