Conference and Events Associate

The Democracy Alliance

. Assist with calendar management, expense reports and tracking, travel support, and inventory and supplies management for the Events Director and Manager.

Posted 10/7/2026full-timeRemote • United StatesJuniorMid-Level💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and execution, with a strong focus on digital strategy and logistics management. Proficient in graphic design and digital tools, ensuring effective communication and engagement for diverse audiences.

Highest-signal resume keywords

Event Planning And ExecutionGraphic Design ProficiencyAdobe Suite ExpertiseCRM ExperienceData Analysis And Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event Logistics ManagementDigital Strategy ApplicationStatistical Collection And AnalysisWebsite Creation And Content StrategyRegistration Portal Management

Soft Skills

Strong Writing SkillsCustomer Service MindsetAttention To DetailCultural CompetencyAdaptability In Fast-Paced Environments

Tools & Technologies

Adobe PhotoshopAdobe IllustratorAdobe PremiereCanva ProSalesforceWhova

Industry Keywords

Event ManagementDigital Fundraising PlatformsAdvocacy Campaign StrategiesSocial Justice CommitmentRemote Team Collaboration

About the role

Key responsibilities & impact

Assist with calendar management, expense reports and tracking, travel support, and inventory and supplies management for the Events Director and Manager.
Track and monitor DA staff travel requirements and logistics.
Provide logistical support for DA-initiated events as a flexible on-site point of contact.
Execute urgent errands, escort vendors to setups, check room setups, and resolve real-time operational needs for senior staff.
Build and manage registration portals, including custom invitation lists and complex registration access and tiers.
Manage event websites and apps, including updating event content and logistics and providing on-site troubleshooting.
Set up feedback forms, export raw registration and attendance data, and compile basic summary reports.
Draft event invitations, registration confirmations, reminder series, know-before-you-go emails, and post-event thank-you messages.
Collaborate with staff, contractors, and vendors on event-related digital communications.
Design promotional graphics, web banners, digital flyers, and printed event collateral.
Serve as the primary administrative bridge to the Operations team for vendor onboarding and payment.
Submit vendor invoices and gather W-9s, certificates of insurance, and other vendor details.
Maintain the master vendor log, including contracts, payment schedules, contacts, and delivery/load-in deadlines.
Support digital tools and platforms for virtual, hybrid, and in-person conferences and events.
Analyze event data, identify trends, and recommend improvements to future digital event strategies.

Requirements

What you’ll need

2-3 years of event experience that includes being involved in the planning process and execution of mid to large scale events; specifically conferences.
Graphic and web design experience, skills, and knowledge of best practices
Proficiency in Adobe Suite, including proficiency in Photoshop, Illustrator, and Premier and/or Canva Pro
Experience with CRMs, advocacy platforms, and/or digital fundraising platforms (such as Action Network, Salesforce, Whova)
An understanding of, or ability to learn quickly, how to best apply digital strategy to shift within the political and national landscape
Familiar with the latest trends and best practices in the events logistical and digital landscape.
Familiarity with advocacy and organizing campaign strategies and tactics and the ability to integrate digital tools into those efforts
Experience with statistical collection and analysis for regular updates and recommendations (e.g. for email and app program, tracking open and click rates, engagement)
Strong writing skills, including the capacity to translate complicated programming into accessible language
Strong customer service and attendee-focused mindset
Sound judgment and discretion when handling sensitive information and interacting with senior-level stakeholders and guests
Comfort learning and using event management, registration, CRM and collaboration platforms
Exceptional attention to detail
Comfort with working in a fast-paced and diverse environment
Ability to pivot and shift their focus and efforts based on management re-prioritization in response to external and internal changes
Ability to work productively with a remote team
Experience working collaboratively with external contracts and vendors
Ability to work collaboratively with the DA’s various teams, balancing and soliciting input from multiple internal and external stakeholders
Several years of experience running organic email campaigns, especially experience in using Salesforce and/or platforms such as Whova to communicate and engage audiences with events
Experience creating new websites and the content strategy around them, including using digital tools for promotion
Demonstrates a deep commitment to social justice, including gender, racial, and economic justice.
Awareness of and sensitivity to the power dynamics inherent in philanthropy; strives to minimize and mitigate those dynamics in their interactions and their management of events.
Able to receive and offer constructive criticism and learn from successes and failures.
Exhibits cultural competency and can communicate effectively with people representing diverse interests, styles, and backgrounds.
Ability to work in a remote working environment.

Benefits

Comp & perks

Comprehensive health, dental, vision, and life insurance, with DA covering 80% of a base health plan and multiple high-quality plan options
A 7% non-elective employer contribution to a 401(k) after six months, regardless of employee contributions
Four weeks (20 days) of PTO, paid sick leave, paid holidays, and two floating holidays
Two week-long office closures annually, plus Summer Fridays
A $165 per person monthly work-from-home stipend to support remote work expenses