The Democracy Alliance

Events

• Assist with calendar management, expense reports and tracking, travel support, and inventory and supplies management for the Events Director and Manager.
• Track and monitor DA staff travel requirements and logistics.
• Provide logistical support for DA-initiated events as a flexible on-site point of contact.
• Execute urgent errands, escort vendors to setups, check room setups, and resolve real-time operational needs for senior staff.
• Build and manage registration portals, including custom invitation lists and complex registration access and tiers.
• Manage event websites and apps, including updating event content and logistics and providing on-site troubleshooting.
• Set up feedback forms, export raw registration and attendance data, and compile basic summary reports.
• Draft event invitations, registration confirmations, reminder series, know-before-you-go emails, and post-event thank-you messages.
• Collaborate with staff, contractors, and vendors on event-related digital communications.
• Design promotional graphics, web banners, digital flyers, and printed event collateral.
• Serve as the primary administrative bridge to the Operations team for vendor onboarding and payment.
• Submit vendor invoices and gather W-9s, certificates of insurance, and other vendor details.
• Maintain the master vendor log, including contracts, payment schedules, contacts, and delivery/load-in deadlines.
• Support digital tools and platforms for virtual, hybrid, and in-person conferences and events.
• Analyze event data, identify trends, and recommend improvements to future digital event strategies.

Explore Conference and Events Associate at The Democracy Alliance. Review requirements and application details.