Data Entry, Administrative Support Specialist

The Hello Team

. Maintain accurate data in databases, spreadsheets, and CRM systems .

Posted 10/8/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in data management, client communication, and administrative support, with a strong focus on accuracy and attention to detail. Capable of efficiently handling multiple tasks and adapting to fast-paced environments while maintaining high organizational standards.

Highest-signal resume keywords

Data EntryClient CommunicationMicrosoft Office ProficiencyAdministrative AssistanceSales Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryRecordkeepingLead TrackingOrder ProcessingDocument Management

Soft Skills

Strong Interpersonal SkillsExcellent Time ManagementProblem-Solving SkillsAttention to DetailAdaptability

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookCRM SystemsSpreadsheets

Industry Keywords

Sales OperationsClient InquiriesAdministrative TasksDocumentationRecord Discrepancies

About the role

Key responsibilities & impact

Maintain accurate data in databases, spreadsheets, and CRM systems
Handle administrative tasks, documentation, filing, and recordkeeping
Manage client communications, inquiries, and follow-ups
Support sales operations, lead tracking, order processing, and account updates
Schedule appointments, coordinate meetings, and manage calendars
Prepare and organize business documents, reports, and records
Track client interactions, sales activities, and pending tasks
Coordinate with internal teams to ensure efficient operations
Identify record discrepancies while maintaining accuracy and confidentiality
Perform other duties related to the position as assigned

Requirements

What you’ll need

Proficient level of English (written and spoken)
Strong interpersonal and communication skills with clients, vendors, and teammates
Previous experience in data entry, administrative assistance, sales support, customer service, or a related role
Strong attention to detail and accuracy when handling data and documentation
Ability to manage records, schedules, client inquiries, and follow-up activities efficiently
Resourceful, accountable, with a strong sense of ownership
Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident
Strong problem-solving skills with the ability to work independently
Excellent time-management and multitasking skills in fast-paced work environments
Excellent organizational skills with the ability to manage daily operations
Proficiency in Microsoft Office (Word, Excel, Outlook)
Familiarity with standard business tools (email, spreadsheets, document management)
Ability to quickly learn new systems, software, and workflows
Ability to follow established processes accurately with minimal supervision
Ability to work U.S. EST (New York) business hours and adapt to business needs
Interested in long-term career opportunities
Able to undergo a background check
Reliable Windows 10+ computer, two monitors, and high-speed internet
Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages
Professional home workstation capable of supporting uninterrupted remote work

Benefits

Comp & perks

100% remote work
Great work environment with potential for growth
Long-term opportunity
Full-time position with 40 hours weekly