Purchasing and Order Processing Coordinator

The Hello Team

. Review approved quotations before processing orders .

Posted 10/21/2026full-timeRemote • New York • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in purchasing and order processing, with strong attention to detail and organizational skills. Capable of effectively communicating with vendors and teams while managing discrepancies and maintaining accurate records.

Highest-signal resume keywords

Purchasing ExperienceOrder ProcessingMicrosoft Excel ProficiencyAttention To DetailProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Order ProcessingPurchasingMeasurements AccuracyDiscrepancy IdentificationBasic Construction Knowledge

Soft Skills

Strong Organizational SkillsAbility To MultitaskIndependent Work Capability

Tools & Technologies

Microsoft OfficeExcelWordOutlookDocument Management Systems

Industry Keywords

Vendor CoordinationQuotation ReviewPurchase OrdersSales OrdersDelivery Updates

About the role

Key responsibilities & impact

Review approved quotations before processing orders
Prepare purchase orders and ensure they match approved quotations
Review vendor sales orders against quotations and purchase orders
Verify materials, dimensions, quantities, specifications, finishes, and pricing
Identify discrepancies and coordinate corrections with vendors
Follow up on order status, production progress, and delivery dates
Communicate delivery updates and delays to relevant teams
Maintain accurate purchasing records and report order changes or issues
Perform other duties related to the position as assigned

Requirements

What you’ll need

Proficient level of English, written and spoken
Experience in purchasing, order processing, or similar administrative support roles
Strong Microsoft Office skills, particularly Excel; proficiency in Word and Outlook
Familiarity with standard business tools, including email, spreadsheets, and document management
Basic construction knowledge, particularly doors and millwork, is a significant advantage
Strong attention to detail when reviewing measurements, quantities, and pricing
Ability to work accurately with measurements, including inches
Strong organizational, discrepancy-identification, and problem-solving skills
Ability to work independently with minimal supervision and multitask in fast-paced environments
Ability to quickly learn new systems, software, and workflows
Ability to work U.S. Eastern Standard Time (New York) business hours and adapt to business needs
Ability to undergo a background check
Reliable Windows 10+ computer, two monitors, high-speed internet, backup power source, and professional home workstation
Interest in long-term career opportunities

Benefits

Comp & perks

100% remote work
Full-time position with 40 hours weekly
Great work environment with potential for growth
Long-term opportunity
Professional home workstation
Reliable Windows 10+ computer, two monitors, and high-speed internet
Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages