Temp Executive Assistant – Chief Medical Officer

The Jed Foundation (JED)

. Proactively manage the Chief Medical Officer’s Google Calendar across multiple time zones .

Posted 10/16/2026full-timeNew York City • New York • United StatesLead💰 $40 - $50 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive administrative support, including calendar management, email organization, and task tracking, while maintaining discretion and attention to detail. Proficient in Google Workspace and HRIS/Finance software, with a commitment to promoting emotional health and aligning with core values of diversity and inclusion.

Highest-signal resume keywords

Executive Administrative SupportGoogle Workspace ProficiencyHRIS/Finance Software ExperienceDiscretion in Handling Sensitive DataAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEmail OrganizationTask TrackingCredit Card ReconciliationInvoice Processing

Soft Skills

Professional CommunicationProactive Problem-SolvingAnticipation of Executive Needs

Tools & Technologies

Google CalendarGoogle DocsGoogle SheetsRipplingSage Intacct

Industry Keywords

C-Suite SupportConfidential Data ManagementEmotional Health PromotionDiversity and InclusionAntiracism

About the role

Key responsibilities & impact

Proactively manage the Chief Medical Officer’s Google Calendar across multiple time zones
Protect designated focus time, clinical commitments, personal blocks, and non-negotiable do-not-schedule periods
Evaluate negotiable calendar blocks and reschedule them to accommodate high-priority external or executive meetings
Monitor, organize, and prioritize the CMO’s email via delegate access
Apply email categorization systems and archive non-essential notifications
Immediately escalate time-sensitive matters and crisis communications to the CMO via text
Maintain a daily log of meetings, declined invitations, proposed reschedules, shared documents, and pending platform tasks
Track and route tasks requiring CMO approval across Rippling and Intacct
Reconcile monthly credit card purchases using Rippling Finance
Assign grant/program codes, categories, memos, and department designations
Source and attach required receipts or confirmation letters
Process expert and consultant invoices, verify banking/W-9 information, and route invoices to Finance for disbursement
Coordinate and book flights, hotels, and ground transportation via Rippling Travel
Prepare meeting materials, track agendas, and take notes for internal and external engagements
Advance special administrative projects requested by the CMO

Requirements

What you’ll need

Minimum 3+ years of executive administrative assistant experience supporting C-suite or senior executives
Proven track record of discretion when managing sensitive organizational data, leadership communications, and confidential matters
High proficiency in Google Workspace (Gmail, Google Calendar, Google Docs/Sheets)
Experience using HRIS/Finance software platforms; experience with Rippling and Sage Intacct is a plus
Clear, professional written and verbal communication skills
Exceptional attention to detail and proactive problem-solving abilities
Capacity to anticipate executive needs independently
Commitment to promoting emotional health and suicide prevention for young adults
Alignment with JED’s core values regarding diversity, equity, inclusion, and antiracism