Program Coordinator

The JPI Group

. Support the Program Manager in executing energy efficiency workforce development program activities .

Posted 9/25/2026full-timeDetroit • Michigan • United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Support the Program Manager in executing energy efficiency workforce development program activities
Maintain program calendars, implementation schedules, deliverable trackers, action-item logs, administrative records, participant records, employer and contractor records, training materials, and project-management systems
Coordinate internal and external meetings, prepare agendas and materials, document meeting notes and decisions, and track action items
Monitor deadlines and provide updates on outstanding activities, risks, and documentation
Coordinate communications among internal teams, subcontractors, training providers, employers, contractors, workforce partners, and external stakeholders
Execute participant outreach, recruitment, referrals, intake, application processing, eligibility verification, enrollment, onboarding, interviews, and orientations
Coordinate training schedules and logistics for in-person, virtual, and hybrid sessions
Prepare and distribute training materials, confirmations, reminders, schedules, and announcements
Track attendance, training progression, completion, credential attainment, and milestones
Coordinate participant access to learning-management systems and training resources
Collect participant feedback and training evaluations
Coordinate employer and contractor meetings, site visits, listening sessions, information sessions, recruitment events, job fairs, and capacity assessments
Maintain employer and partner contact lists, engagement records, site-visit records, and follow-up schedules
Document employer feedback, workforce needs, hiring opportunities, candidate requirements, and employment outcomes
Gather information on contractor business models, workforce structures, project pipelines, growth goals, hiring demand, and operational barriers
Develop and maintain employer profiles and job success profiles
Identify incumbent-worker training, credentialing, advancement, and supervisory-development needs
Translate employer demand into actionable hiring requirements for internal teams and workforce partners
Enter and maintain participant, training, employer, contractor, and program-activity data in designated systems
Monitor performance trackers for recruitment, referrals, eligibility, enrollment, attendance, training completion, credentials, engagement, placement, and retention
Prepare draft weekly, monthly, quarterly, and other required program reports for the Program Manager
Support performance dashboards, program status updates, data-informed recommendations, compliance reviews, monitoring visits, and audits
Coordinate logistics for recruitment events, community information sessions, webinars, employer meetings, and industry-engagement activities
Manage event registration, attendance tracking, participant communications, and follow-up
Represent the program at recruitment events, community meetings, employer convenings, contractor visits, training activities, and partner events
Build productive relationships with participants, employers, contractors, training providers, workforce organizations, and community partners
Protect confidential participant, employer, and program information
Travel throughout Michigan, including to employer and contractor locations, training sites, partner offices, community events, and client meetings

Requirements

What you’ll need

Associate degree or bachelor's degree in business administration, workforce development, education, public administration, human resources, economic development, construction management, or a related field, or an equivalent combination of education, training, and relevant experience
Minimum of two years of experience in program coordination, administrative support, workforce development, education, employer services, contractor engagement, training coordination, or a related field
Experience coordinating multiple activities, maintaining records, and managing competing deadlines
Experience supporting participant services, recruitment, training programs, employer engagement, contractor engagement, or community-outreach activities
Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams
Experience entering, maintaining, and reviewing data in spreadsheets, databases, applicant-tracking systems, customer-relationship systems, or program-management systems
Strong written and verbal communication, active listening, problem-solving, and follow-through skills
Ability to communicate effectively and professionally with participants, employers, contractors, training providers, workforce organizations, and community partners
Ability to work independently while following established program procedures and direction from the Program Manager
Ability to maintain confidentiality and handle sensitive participant, employer, and program information appropriately
Current residency in the State of Michigan and ability to travel throughout Michigan as required
Ability to perform the position’s essential functions with or without reasonable accommodation
Preferred: Experience supporting workforce development programs, particularly those related to energy efficiency, clean energy, construction, employer services, or skilled trades
Preferred: Familiarity with Michigan’s workforce development ecosystem
Preferred: Knowledge of energy efficiency occupations, including HVAC, heat pumps, weatherization, energy auditing, building science, electrical trades, and building performance
Preferred: Experience supporting utility-sponsored or publicly funded workforce development programs, contractor networks, or trade ally programs
Preferred: Familiarity with participant intake, eligibility verification, training coordination, employer engagement, employment placement, and retention activities
Preferred: Experience working with individuals or communities facing barriers to employment
Preferred: Experience supporting small businesses or contractors with workforce, operational, supervisory, or capacity-building needs

Benefits

Comp & perks

Hybrid work arrangement with remote and in-person work
Reasonable accommodation for qualified applicants and employees with disabilities
Equal employment opportunity and inclusive workplace