Associate, Operations, Reporting

The Michael J. and Ann Sherman Center for Engineering Entrepreneurship Education

. Process subscriptions and closings, including reviewing subscription documents and following up on incomplete (NIGO) paperwork .

Posted 11/3/2026full-timeRemote • Texas • United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in processing subscriptions, transfers, and distributions while maintaining accurate securityholder records and compliance with regulatory requirements. Proficient in using AI tools to enhance productivity and streamline operations in transfer agent and fund administration.

Highest-signal resume keywords

Transfer Agent ExperienceStrong Excel SkillsInvestor ServicingRegulatory Filings KnowledgeAI Productivity Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Subscriptions ProcessingTransfers ProcessingDistributions CalculationData ReconciliationRecord Maintenance

Soft Skills

Clear CommunicationAttention to DetailAbility to Work Independently

Tools & Technologies

Microsoft DynamicsAI ToolsCRM Systems

Industry Keywords

Form TA-21099sEscheatmentSEC Transfer Agent RulesPrivate Funds

About the role

Key responsibilities & impact

Process subscriptions and closings, including reviewing subscription documents and following up on incomplete (NIGO) paperwork
Process transfers, redemptions, and account maintenance
Calculate and prepare distributions, including payment files and investor notices, for senior account manager approval
Load statements and K-1s, send investor communications, and maintain DTCC AIP records
Answer routine investor and financial advisor calls and emails within required turnaround times
Escalate complex or sensitive requests to the account manager
Back up account managers to ensure continuous client coverage
Collect, reconcile, and prepare securityholder data for regulatory and tax filings, including Form TA-2, 1099s, escheatment, and lost securityholder searches
Support data conversions when new clients move from a prior transfer agent
Keep securityholder records clean and audit-ready and flag exceptions
Log errors and turnaround times
Write and maintain procedures and checklists
Identify recurring manual work and help automate it on the platform
Use AI tools such as Claude and Copilot to speed up routine tasks

Requirements

What you’ll need

2–4 years in transfer agent, fund administration, or securities operations
Hands-on experience with subscriptions, transfers, distributions, or investor servicing
Strong Excel skills: reconciliations, lookups, and large data files
Accurate with numbers and records, and checks your own work
Clear, professional communication with investors, advisors, and teammates
Can take direction and run with it; doesn't need close management once you know the process
Experience with private funds, REITs, or other alternative investments (preferred)
Exposure to transfer agent filings, including Form TA-2, 1099s, and escheatment (preferred)
Familiarity with SEC transfer agent rules, including Rule 17Ad (preferred)
Experience with Microsoft Dynamics or a similar CRM (preferred)
Comfortable with AI productivity tools (preferred)

Benefits

Comp & perks

Remote-first flexibility (Dallas-Area or Eastern Time-Zone Preferred)
Comprehensive health benefits
Retirement benefits