Associate Operations Manager

The Mutual Group

. Serve as a key operational partner and designated backup to the Executive Operations Manager .

Posted 10/27/2026full-timeWest Des Moines • Iowa • United StatesSeniorLead💰 $75,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support and operations, with a strong focus on managing complex schedules, coordinating Board activities, and preparing executive-level materials. Proficient in maintaining confidentiality and exercising sound judgment while supporting senior leadership and governance processes.

Highest-signal resume keywords

Executive Support ExperienceBoard CoordinationProject ManagementMicrosoft Office Suite ProficiencyLegal Documentation Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ManagementMeeting PreparationGovernance DocumentationProject PlanningAction-Item TrackingDecision TrackingOrganizational SkillsAttention to Detail

Soft Skills

Strong Communication SkillsEmotional IntelligenceJudgmentIndependenceMentoring

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Executive OperationsCorporate GovernanceLegal SupportBoard of DirectorsC-Suite Support

About the role

Key responsibilities & impact

Serve as a key operational partner and designated backup to the Executive Operations Manager
Provide advanced executive support for 2–3 senior executives, including complex calendar management, travel coordination, meeting preparation, expense management, and executive logistics
Coordinate Board of Directors and committee meeting logistics, schedules, materials, communications, and related activities
Gather, organize, review, and distribute Board and governance materials with executives, Legal, and other stakeholders
Maintain Board calendars, meeting schedules, governance records, resolutions, approvals, and documentation
Prepare Board books, presentations, agendas, minutes, briefing materials, talking points, and executive pre-reads
Track decisions, commitments, deadlines, action items, approvals, and follow-up activities
Handle highly confidential Board, executive, legal, and organizational information
Proactively manage executive priorities, resolve scheduling conflicts, protect executive time, and ensure leaders are prepared
Serve as backup operational leader for the Executive Support Team and designated Executive Office functions
Establish priorities, assign responsibilities, manage workloads, and make operational decisions under delegated authority
Serve as a resource and informal mentor to Executive Assistants
Lead or coordinate executive and organizational projects from planning through completion
Develop project plans, timelines, meeting cadences, action-item trackers, and status updates
Coordinate across departments, resolve dependencies, maintain progress against deadlines, and improve executive support processes
Support development and documentation of Executive Office procedures, standards, and workflows

Requirements

What you’ll need

7+ years of progressive executive support, executive operations, legal support, governance, or related professional experience
Demonstrated experience directly supporting senior executives; prior experience supporting a CEO, President, C-suite executive, or similar senior leader strongly preferred
Experience supporting a Board of Directors, Board committees, corporate governance activities, or executive leadership meetings strongly preferred
Paralegal experience, legal administrative experience, or familiarity with corporate governance and legal documentation preferred
Experience coordinating projects involving multiple stakeholders, deadlines, and deliverables
Exceptional organizational skills and attention to detail, with demonstrated ability to manage multiple high-priority responsibilities simultaneously
Strong written and verbal communication skills, including the ability to prepare polished executive-level materials
Demonstrated ability to work independently, anticipate needs, exercise sound judgment, and make decisions with limited direction
High degree of discretion, professionalism, emotional intelligence, and comfort handling highly confidential information
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
Authorization to work in the U.S. as verified through E-Verify
Successful completion of a background check

Benefits

Comp & perks

Competitive base salary plus incentive plans for eligible team members
401(K) retirement plan that includes a company match of up to 6% of your eligible salary
Free basic life and AD&D, long-term disability and short-term disability insurance
Medical, dental and vision plans to meet your unique healthcare needs
Wellness incentives
Generous time off program that includes personal, holiday and volunteer paid time off
Flexible work schedules and hybrid/remote options for eligible positions
Educational assistance