Data Entry Assistant

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. Work alongside the client's Facility Services Manager and Facilities Support Management Team to develop, implement, and support initiatives, processes, and best practices .

Posted 10/22/2026full-timeRemote • New York • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in data management, document control, and metrics reporting while maintaining compliance with QSHE standards. Proven ability to collaborate across teams and manage training and safety programs effectively.

Highest-signal resume keywords

Data ManagementDocument ControlMetrics ReportingQSHE KnowledgeTraining Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data MigrationDashboard DevelopmentSpreadsheet ManagementDocument Turnover ProcessesAssessment Tracking

Soft Skills

CollaborationCommunicationOrganizational SkillsAttention to DetailConfidentiality

Tools & Technologies

SharePointCornerstone LMSFacility Support Forms/Tool

Industry Keywords

Facility ServicesManagement SystemsMaintenance PlanningWorkflow ActivitiesSafety Orientation

About the role

Key responsibilities & impact

Work alongside the client's Facility Services Manager and Facilities Support Management Team to develop, implement, and support initiatives, processes, and best practices
Develop dashboards, charts, and spreadsheets for metrics communication and reporting
Migrate data across multiple platforms to reduce duplication and track current versions
Coordinate and participate in coordinator meetings, safety committee meetings, FMX sync calls, drill meetings, and standards meetings
Maintain and update the client's Wiki and information webpage
Maintain assessment action items and observation trackers
Support document turnover processes and metrics
Manage Facility Support Forms/Tool and program implementation, including progress tracking through dashboards
Assist with data centre new building handover and site turnover checklists
Maintain and manage SharePoint sites
Assist with standards implementation and collaborate with other sites
Support coordination, tracking, and enrollment of coordinator-led training
Manage the Site Safety Orientation Vendor Program, including booking vendors, delivering presentations, recording attendance, and serving as the compliance and renewal contact
Manage workplace learning groups
Maintain training matrices and track campus training data
Assign EHS training from Cornerstone LMS to employees, contingent workers, and contractors
Establish and maintain cross-functional working relationships
Provide administrative support to Fusion at the FSM's direction
Assist with other site activities as required
No formal supervisory responsibilities

Requirements

What you’ll need

High school diploma or GED
Minimum of two years of related experience and/or training
5+ years of experience in a data and/or document-related field preferred
Experience or knowledge of management systems, maintenance planning and/or workflow activities preferred
Experience or knowledge working with QSHE (Quality, Safety, Health and Environment) preferred
Ability to perform each essential duty satisfactorily
Ability to work with highly confidential information

Benefits

Comp & perks

Remote work arrangement
Reasonable accommodations for individuals with disabilities