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Virtual Assistant – Entry Level
The Realest Recruiter - Recruiting Is No Joke Podcast. Report to the CEO . Support the executive team with scheduling and follow-ups for tiered-level leadership meetings . Schedule board, executive, and department leadership meetings . Maintain meeting agendas . Capture
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time-management skills while supporting executive leadership through effective scheduling, communication, and project coordination. Maintains confidentiality and exhibits robust problem-solving abilities in a fast-paced environment.
Highest-signal resume keywords
Executive Assistant ExperienceProject Management Tool FamiliarityMicrosoft Office Suite ProficiencyWritten And Verbal Communication SkillsTime-Management Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
SchedulingMeeting CoordinationProject CoordinationConfidentiality MaintenanceProblem-Solving
Soft Skills
AdaptabilityTeam PlayerOrganizational Skills
Tools & Technologies
AsanaSlackMicrosoft Office Suite
Certifications & Qualifications
COVID-19 Vaccination
Industry Keywords
Executive SupportLeadership MeetingsC-Suite InteractionAd Hoc Projects
About the role
Key responsibilities & impact- Report to the CEO
- Support the executive team with scheduling and follow-ups for tiered-level leadership meetings
- Schedule board, executive, and department leadership meetings
- Maintain meeting agendas
- Capture key meeting notes and distribute follow-ups
- Assist the CEO with general calendaring and travel logistics
- Assist the C-suite with miscellaneous ad hoc projects and tasks
- Prioritize inquiries and requests while troubleshooting conflicts
- Make judgments and recommendations to ensure smooth day-to-day engagements
- Source and interview potential external partners, including speakers and trainers
- Maintain confidential interactions with internal leadership, the private equity group, and external customers
Requirements
What you’ll need- Familiarity with Asana or ability to learn a new project management tool
- Familiarity with Slack or ability to learn a new communication platform
- Familiarity with Microsoft Office Suite
- 4 years' experience in an administrative role reporting directly to upper management
- 1–2 years' experience managing Executive Assistant-type tasks virtually
- Superb written and verbal communication skills
- Strong time-management and organizational skills
- Ability to organize and coordinate multiple projects simultaneously
- Flexible, adaptable team player willing to do what it takes to get the job done
- Ability to maintain company confidences and confidential information
- Robust and flexible problem-solving skills
- Ability to work independently and execute projects with minimal direction
- Ability to work remotely and attend mandatory quarterly in-person company meetings
- Must be fully vaccinated against COVID-19; proof of vaccination requested before first in-person work assignment
Benefits
Comp & perks- Inclusive environment amplifies employees' voices in fundamental conversations
- Ongoing Diversity, Equity & Inclusion training
- Volunteer and mentorship opportunities
- Sustainability initiatives including composting, recycling and clean energy
- Health, dental, vision and life insurance
- 401(k) matching
- Short- and long-term disability
- Paid parental leave
- Quarterly product allowance and 70% product discount
- Paid vacation, sick and holiday time
- ClassPass
- Headspace
- EAP
- Paid volunteering hours
- Company-paid travel for mandatory quarterly in-person company meetings