Executive Assistant to the CEO

The Recruitment Alliance by HRKS

. Protect the CEO's time, attention, and outside commitments so the CEO can focus on clients, business development, speaking, thought leadership, and strategy .

Posted 9/24/2026full-timeVancouver • Washington • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, including calendar management, correspondence drafting, and logistics coordination for events and travel. Proficient in utilizing project management tools and communication platforms to enhance operational efficiency and maintain confidentiality.

Highest-signal resume keywords

Executive Calendar ManagementCorrespondence DraftingEvent Logistics CoordinationGoogle Workspace ProficiencyDiscretion with Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementLogistics CoordinationDecision-MakingAccuracy TrackingAI Tool Utilization

Soft Skills

Sound JudgmentDiscretionCommunication

Tools & Technologies

Google WorkspaceSlackClickUpLastPass

Industry Keywords

Executive SupportBoard CommitmentsCommittee WorkSpeaking Engagements

About the role

Key responsibilities & impact

Protect the CEO's time, attention, and outside commitments so the CEO can focus on clients, business development, speaking, thought leadership, and strategy
Serve as the single point of control for the CEO's calendar and respond to team availability requests
Design the calendar around priorities, with protected time and buffers for travel and preparation
Prevent conflicts, provide regular look-aheads, and recommend meetings to decline, delegate, or shorten
Triage the inbox daily and provide the CEO with a consolidated decision queue
Respond to inquiries and draft correspondence in the CEO's voice
Handle speaking inquiries, event logistics, and travel from first contact through post-event follow-up
Track board, membership, and committee commitments, including submission, renewal, and nomination deadlines
Prepare meeting briefs and travel itineraries
Capture post-meeting commitments, route them, and close delegated items
Maintain ClickUp as the source of truth
Post daily Slack updates
Participate in monthly KPI and quarterly role reviews with the CEO
Report directly to the CEO and partner with the Director of Client Operations as a peer

Requirements

What you’ll need

5+ years supporting a CEO, founder, or senior executive, with full ownership of calendar and inbox
Proven ability to write in an executive's voice; work goes out under the CEO's name without anyone else proofreading it
Experience running logistics for speaking engagements, conferences, travel, and board or committee work
Track record of accuracy with dates, links, and names
Sound judgment about what needs the CEO, what to delegate, and what to decline
Discretion with confidential client, personnel, and business information
Comfortable using password manager applications such as LastPass
Proficiency with Google Workspace, Slack, and a project management platform such as ClickUp
Daily use of AI tools to draft, summarize, and research, plus judgment to check their output
Able to work remotely within the Pacific Time Zone
Able to commute periodically to in-person team meetings in Vancouver, WA

Benefits

Comp & perks

Two company-wide breaks each year: The firm closes for two weeks in July and two weeks in December, in addition to paid holidays.
Paid time off to use throughout the year
Retirement contributions through a SEP IRA
$500 annual professional development stipend for education, training, or certifications