Administrative Assistant

The Salvation Army in Canada

. Provide administrative and accounting support to Lloydminster Corps and Family Services .

Posted 9/16/2026full-timeLloydminster • CanadaMid-LevelSenior💰 CA$21 - CA$27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and accounting support capabilities, including proficiency in databases and financial reporting. Maintains confidentiality and exercises good judgment while effectively communicating and coordinating with internal and external stakeholders.

Highest-signal resume keywords

Administrative SupportFinancial ReportingDatabase ManagementClient/Customer RelationsProficiency in Excel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingAccounts PayableAccounts ReceivablePayroll ProcessingTimekeepingData EntryBank ReconciliationReport WritingOffice ManagementProblem Solving

Soft Skills

Good Oral CommunicationGood Written CommunicationInterpersonal SkillsAttention to DetailAdaptability

Tools & Technologies

Salvation Army Management Information System (S.A.M.I.S.)Office 365ExcelWordLink 2 Feed

Certifications & Qualifications

Valid Alberta Class '5' Driver's LicenseSatisfactory Driver's AbstractSatisfactory Background Check

Industry Keywords

The Salvation ArmyOH&S ActEmergency Disaster ServicesClient Information ManagementAccreditation and Licensing

About the role

Key responsibilities & impact

Provide administrative and accounting support to Lloydminster Corps and Family Services
Perform secretarial, administrative, payroll, timekeeping, benefits, filing, bookkeeping, accounts payable/receivable, petty cash, banking, trustee-finance, and financial-reporting duties
Build and maintain databases, employee and volunteer information, contact lists, inventory, and hours-worked records
Maintain input into the Salvation Army Management Information System (S.A.M.I.S.)
Prepare and receive paperwork for projects and processes such as accreditation and licensing
Schedule or track the supervisor’s calendar, make travel arrangements, and provide reminders and support documentation
Communicate with internal and external contacts and support external reporting requests
Respond to routine enquiries and enter and maintain client information in Link 2 Feed
Maintain accurate volunteer files
Support reception, intake, and distribution through cross-training
Process incoming and outgoing mail and distribute parcels
Order and maintain office, postage, and other supplies and arrange office-equipment maintenance
Track employee mandatory training, education, and driver’s abstracts
Process accounts payable, cash receipts, contributions, accounts receivable, tax receipts, and petty cash
Conduct client and trust account reviews and monthly bank reconciliations with the Corps Officer
Support program delivery and coordinate Emergency Disaster Services lodging response as required by the City of Lloydminster
Participate in the City Trauma Response Team with required training
Provide frontline services during Christmas distribution and update the Kettle system daily during the Christmas Kettle Campaign
Provide guidance and oversight to students and volunteers
Report directly to the Corps Officer or designate

Requirements

What you’ll need

Completion of a formal post-secondary/college program of two (2) academic years in a related field
Alternative combinations of education and experience may be considered
Two years of work experience in client/customer relations and/or administrative work is preferred
Strong administrative skills and proficiency with computers and databases, particularly Excel, Word, Internet, and Office 365
Knowledge of Salvation Army systems (Octagon, SAMIS, RAC and TEM) would be a definite asset
Ability to maintain information in confidence and exercise good judgement
Good oral and written communication skills
Ability to follow written instructions and create written reports
Good interpersonal skills, integrity, and adaptability
Attention to detail, problem solving and analytical skills
Strong organizational skills and ability to complete assignments and meet deadlines
Compliance with OH&S Act and Regulations and The Salvation Army’s health and safety policies and procedures
Valid Alberta Class “5” Driver’s License required for use of Salvation Army program vehicle
Original copy of a current satisfactory Driver’s Abstract required
Original copy of a satisfactory Background Check required through CPIC or a local police detachment
Understanding of The Salvation Army’s Mission in Canada and its implications for the role

Benefits

Comp & perks

Reasonable accommodation upon request
Ongoing professional development and training
½ hour unpaid meal break where applicable