Executive Coordinator

The Sutherland Group of Companies

. Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team .

Posted 11/4/2026full-timeRemote • CanadaJuniorMid-Level💰 CA$60,000 - CA$70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while coordinating executive calendars, meetings, and project activities. Proficient in Microsoft 365 and experienced in managing confidential information and supporting senior leadership.

Highest-signal resume keywords

Executive SupportProject CoordinationDocument ControlBusiness Development SupportMicrosoft 365 Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationBid CoordinationContract AdministrationCompliance DocumentationDocument Management

Soft Skills

Organizational SkillsTime ManagementMultitaskingProblem-SolvingCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsERP SystemsCRM SystemsProject Management Systems

Certifications & Qualifications

Diploma in Business AdministrationCertificate in Office Administration

Industry Keywords

Executive CalendarsMeeting CoordinationVendor OnboardingClient DocumentationCorporate Administrative Processes

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team
Prepare reports, presentations, meeting materials, executive correspondence, and business documentation
Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability
Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration
Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities
Manage records, document control, contracts, approvals, filing systems, and corporate administrative processes
Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs
Coordinate between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders
Perform additional responsibilities as required

Requirements

What you’ll need

Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field
2+ years of experience in executive support, administration, project coordination, business support, or a similar role
Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
Excellent written and verbal communication skills
Ability to manage confidential information and build relationships across all levels of an organization
Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset
Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset
Familiarity with ERP, CRM, project management, or document management systems is considered an asset

Benefits

Comp & perks

Competitive pay, comprehensive rewards, and benefits
Extended health, dental and vision
Life and travel insurance coverages
Comprehensive wellness and paramedical support
Employee assistance program
Generous pension matching
Referral bonus opportunities
Diverse career opportunities across transportation, logistics, industrial services, and construction
Opportunities to build a long-term career
Collaborative culture built on safety, respect, and transparency
Meaningful work supporting multiple businesses and teams