Regional Administrative Assistant

The Trustees of Reservations

. Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence .

Posted 9/22/2026part-timeStockbridge • Massachusetts • United StatesMid-LevelSenior💰 $21 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail while providing comprehensive administrative support, including scheduling, payroll processing, and maintaining accurate records. Proficient in Microsoft Office and Google Workspace, with the ability to work independently and collaboratively to support regional operations.

Highest-signal resume keywords

Administrative Support ExperienceOrganizational SkillsMicrosoft Office ProficiencyGoogle Workspace ProficiencyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingInvoicingExpense TrackingFile ManagementDatabase Maintenance

Soft Skills

Attention to DetailAbility to Manage Multiple PrioritiesTeam CollaborationIndependent Work

Certifications & Qualifications

Current Authorization to Work in the United StatesSatisfactory Criminal Background Check

Industry Keywords

Nonprofit ExperienceOperational SupportStaff OnboardingEvent CoordinationPublic Service Commitment

About the role

Key responsibilities & impact

Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence
Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures
Maintain organized and accurate electronic and paper files, databases, and records
Support seasonal hiring and onboarding, including coordinating paperwork and staff communications
Serve as a point of contact for internal and external inquiries and direct requests appropriately
Assist with administrative coordination for programs, events, and regional meetings
Order and track office and operational supplies as needed
Provide general administrative and operational support across the region, including occasional assistance at regional properties
Work with statewide support teams to build consistency across statewide systems
Report directly to the Regional Vice President of the Western Hills & Berkshires

Requirements

What you’ll need

Previous administrative or office support experience required; nonprofit or operations experience preferred
Strong organizational skills and attention to detail, with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency with Microsoft Office and Google Workspace
Ability to work independently and collaboratively as part of a team
Interest in The Trustees’ mission and commitment to public service
Ability to travel occasionally between properties within the region
Current authorization to work in the United States by the first day of employment
Satisfactory criminal background (CORI) check

Benefits

Comp & perks

Sick time: 15 days per year
Vacation time: 20 days per year (prorated)
12 observed holidays, 3 floating
Massachusetts Paid Family Medical Leave
401k with 5% match after 1 year of employment
Access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions for Trustees Staff, Volunteers and Interns
Free entry to all Trustees properties, discount event tickets, and discounted merchandise at stores and on stays at inns
Day of Wonder: Spend one workday per year exploring a Trustees property
Day of Service: Spend one workday per year helping with a project at a Trustees property
Equal opportunity employer
Inclusive and accessible work environment
Reasonable accommodation during the application or interview process