The Trustees of Reservations

Events

• Drive wedding, corporate, and social event sales for deCordova Sculpture Park & Museum
• Manage the full booking process, including responding to inquiries, conducting tours, answering questions, closing bookings, and day-of coordination
• Own and achieve annual booking, revenue, profitability, and utilization goals
• Generate leads and promote the venue through partnerships with caterers, photographers, planners, and industry professionals
• Oversee event planning, coordination, logistics, staffing, setup, execution, and post-event follow-up
• Collaborate with property staff and the exclusive catering partner
• Maintain the event calendar and coordinate event details with stakeholders and vendors
• Ensure compliance with Trustees policies, venue standards, historic preservation requirements, safety procedures, and operational expectations
• Supervise event setup and day-of operations, including deliveries, wedding parties, vendors, parking, and guest registration
• Close out events according to appropriate procedures and evaluate event success
• Serve as the primary client relationship manager and trusted advisor throughout the sales and event lifecycle
• Create client experiences that generate positive reviews, referrals, and repeat business
• Collaborate across venues and share qualified leads through a One Trustees Portfolio approach
• Connect event clients and guests to Trustees experiences, memberships, programs, retail offerings, and philanthropic initiatives
• Support ancillary revenue opportunities such as retail gifts
• Maintain accurate records in venue management systems
• Optimize the event calendar around programming and other mission-related uses
• Provide leadership and supervision to other event staff as needed
• Report to the Regional Vice President, with a dotted line to the statewide Director of Enterprise Partnerships
• Expand bookings beyond weddings to corporate events, nonprofit functions, retreats, celebrations, meetings, and off-season events

Venue Sales & Events Manager

• Drive wedding, corporate, and social event sales for The Crane Estate
• Serve as the main point of contact for wedding and private event bookings
• Respond to inquiries, conduct venue tours, answer questions, close bookings, and manage day-of coordination
• Own and achieve annual booking, revenue, profitability, and utilization goals
• Generate leads and promote the venue through partnerships with caterers, photographers, planners, and industry professionals
• Oversee event planning, coordination, logistics, staffing, setup, execution, and post-event follow-up
• Collaborate with property staff and the exclusive catering partner
• Maintain the event calendar and communicate event details to stakeholders
• Ensure compliance with Trustees policies, venue standards, historic preservation requirements, safety procedures, and operational expectations
• Supervise setup and day-of operations, including deliveries, wedding parties, vendors, parking, and guest registration
• Coordinate event closeout procedures and complete post-event evaluations
• Manage client relationships throughout the sales and event lifecycle
• Provide clients with expert recommendations and guidance
• Create experiences that generate positive reviews, referrals, and repeat business
• Collaborate across venues, share qualified leads, and support enterprise-wide revenue growth
• Connect event clients and guests with Trustees experiences, memberships, programs, retail offerings, and philanthropic initiatives
• Support ancillary revenue opportunities such as retail gifts
• Maintain accurate records in venue management systems
• Identify continuous improvement opportunities
• Optimize the event calendar around programming and mission-related uses
• Provide leadership and supervision to other event staff as needed
• Report to the Regional Vice President, with a dotted line to the Director of Enterprise Partnerships

Administrative Assistant

• Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence
• Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures
• Maintain organized and accurate electronic and paper files, databases, and records
• Support seasonal hiring and onboarding, including coordinating paperwork and staff communications
• Serve as a point of contact for internal and external inquiries and direct requests appropriately
• Assist with administrative coordination for programs, events, and regional meetings
• Order and track office and operational supplies as needed
• Provide general administrative and operational support across the region, including occasional assistance at regional properties
• Work with statewide support teams to build consistency across statewide systems
• Report directly to the Regional Vice President of the Western Hills & Berkshires

Venue Sales & Events Manager

Venue Sales & Events Manager

Regional Administrative Assistant