Executive Assistant – Global Operations, Life Sciences

Thermo Fisher Scientific

. Support 2 Vice Presidents in Global Life Sciences Solutions Operations .

Posted 9/24/2026full-timeSouth San Francisco • California • United StatesMid-LevelSenior💰 $42 - $57 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expert proficiency in Microsoft Office Suite and strong project management capabilities while managing complex calendars and coordinating international travel logistics. Exhibits outstanding organizational skills and the ability to handle confidential information with discretion in a fast-paced, dynamic environment.

Highest-signal resume keywords

Expert Proficiency In Microsoft Office SuiteStrong Project Management SkillsExperience Coordinating Complex International TravelOutstanding Organizational And Time Management SkillsExceptional Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft Office SuiteProject ManagementCalendar ManagementTravel CoordinationExpense Management SystemsEvent PlanningLogistics ManagementConfidential Information HandlingProblem Solving

Soft Skills

Interpersonal SkillsAttention To DetailProfessional PresenceCollaborationAdaptability

Tools & Technologies

ConcurVirtual Meeting Platforms

Industry Keywords

Executive Administrative ExperienceSenior Leadership SupportGlobal TeamsMatrixed Environment

About the role

Key responsibilities & impact

Support 2 Vice Presidents in Global Life Sciences Solutions Operations
Serve as a trusted partner to executives
Manage complex calendars
Coordinate travel and ensure seamless communication across the organization
Manage confidential information and multiple high-priority tasks
Collaborate with teams and coordinate meetings and events
Manage special projects to completion
Provide administrative support enabling executives to focus on strategic priorities

Requirements

What you’ll need

High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership
Must be legally authorized to work in the United States without sponsorship
Must be able to pass a comprehensive background check, which includes a drug screening
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Outstanding organizational and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with exceptional attention to detail and professional presence
Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
Experience managing complex calendars across multiple time zones
Experience coordinating complex international travel and detailed logistics, including managing visa requirements
Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
Proven ability to work independently, anticipate needs, and proactively solve problems
Strong project management and event planning capabilities
Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
Flexibility to support global teams and occasionally work outside standard business hours

Benefits

Comp & perks

Annual incentive plan bonus scheme
Healthcare, company 401k, and a range of employee benefits
Choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO)
10 paid holidays annually
Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
Accident and life insurance
Short- and long-term disability in accordance with company policy
Competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) with the opportunity to purchase company stock at a discount
Career and development prospects
Reasonable accommodation to participate in the job application or interview process, perform critical job functions, and receive other benefits and privileges of employment