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Vendor Management Coordinator – Clinical Supplies
Thermo Fisher Scientific. Support the day-to-day operations of study drug, comparator, and depot management activities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in vendor management, procurement processes, and clinical supply operations, ensuring compliance with regulations and internal standards. Proficient in financial documentation review and effective communication across cross-functional teams.
Highest-signal resume keywords
Vendor ManagementPurchase Order AdministrationClinical Supply ProcessesFinancial Documentation ReviewIntermediate to Advanced English Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Vendor ManagementPurchase Order AdministrationInvoice ReviewSupply Chain ManagementAnalytical SkillsProblem-Solving SkillsFinancial AcumenAttention to DetailOrganizational SkillsTime Management
Soft Skills
Customer-Service OrientationCommunication SkillsAdaptabilityTeam CollaborationPlanning Skills
Tools & Technologies
Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPointERP Systems
Industry Keywords
Clinical SuppliesPharmaceuticalHealthcareLife SciencesGxP Compliance
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Support the day-to-day operations of study drug, comparator, and depot management activities
- Coordinate with vendors and support vendor management when clinical supply services are outsourced
- Request and review vendor quotations to ensure pricing, scope, quantities, and services align with internal client requirements
- Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls
- Review complex vendor invoices against quotations, Purchase Orders, contracts, and services performed to identify discrepancies and support accurate payment processing
- Maintain oversight of PO balances, vendor charges, service costs, and invoice status
- Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies
- Interact with internal groups and departments to obtain approvals, revisions, and supporting documentation
- Manage vendors providing clinical supply services and ensure requirements, timelines, costs, and deliverables are met
- Monitor vendor POs and services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards
- Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables
- Execute activities in compliance with company Good Practices, applicable procedures, and client requirements
- Complete ongoing training related to clinical supplies, GxP activities, and applicable regulations
- Participate in departmental project teams
- Coordinate and serve as a liaison with cross-functional teams
Requirements
What you’ll need- Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences, or a related field
- At least 2 years of relevant professional experience in vendor management, procurement, purchase order administration, accounts payable/invoice review, supply chain, clinical supplies, or a related function
- Intermediate to advanced English proficiency, with good written and verbal communication skills
- Strong organizational, planning, prioritization, and time-management skills
- Good analytical and problem-solving skills, including the ability to work on issues of a diverse and confidential nature
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint
- Strong customer-service orientation and attention to detail, aligned with high standards of quality and operational excellence
- Ability to adapt to changing priorities and effectively manage high-pressure situations
- Ability to work collaboratively in a team environment as well as independently with moderate supervision
- Good financial and commercial acumen, with the ability to review quotations, Purchase Orders, invoices, costs, and supporting documentation for accuracy and completeness
- Understanding of clinical supply processes such as manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging, and depot management
- Ability to communicate concerns, discrepancies, risks, and recommendations through the appropriate channels
- Experience working with complex vendor quotations, invoices, pricing structures, and financial documentation is preferred
- Experience within the pharmaceutical, clinical research, healthcare, life sciences, or other highly regulated industry is an advantage
- Experience using ERP, procurement, or financial systems for PO and invoice processing is an advantage
Benefits
Comp & perks- Fully remote work arrangement