Executive Assistant

Thomson Reuters

. Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating senior leaders’ needs .

Posted 9/19/2026full-timeMexico City • MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational and communication skills while managing complex calendars, travel arrangements, and executive priorities. Proficient in Microsoft 365 applications and experienced in coordinating projects and events with a focus on confidentiality and process improvement.

Highest-signal resume keywords

Executive SupportMicrosoft 365 ProficiencyProject CoordinationConfidential Information ManagementOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationDocument PreparationExpense ManagementBudget TrackingProject TrackingInformation GatheringProcess ImprovementEvent CoordinationResearch Skills

Soft Skills

Interpersonal SkillsCommunication SkillsAttention to DetailProblem SolvingInitiative

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePointOneDriveAI ToolsTravel PlatformsExpense Management Systems

Industry Keywords

Administrative SupportExecutive AssistantConfidentialityMultinational OrganizationProcurement Processes

About the role

Key responsibilities & impact

Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating senior leaders’ needs
Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries
Prepare, edit, and format confidential documents, reports, correspondence, and executive presentations
Maintain organized records, files, and shared repositories with accuracy, confidentiality, and version control
Partner with Finance on expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting
Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendors, communications, and materials
Serve as a key contact for internal teams, senior stakeholders, clients, and vendors
Train and support administrative team members
Improve workflows and administrative processes
Coordinate projects by tracking timelines, action items, follow-ups, and risks
Use AI tools and digital productivity solutions to streamline workflows, support research and content creation, scheduling, and operations
Handle sensitive and confidential information professionally
Manage multiple priorities while maintaining accuracy and attention to detail

Requirements

What you’ll need

3+ years of progressive administrative experience supporting senior leaders or executives in a professional and fast-paced environment
Advanced English proficiency, written and verbal
Degree in Business Administration, Communications, Executive Assistant Studies, or a related field, or equivalent professional experience
Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams
Ability to manage complex calendars, travel arrangements, meetings, and executive priorities
Exceptional organizational skills and attention to detail
Ability to anticipate needs, solve problems independently, and take initiative
Ability to manage multiple tasks, competing priorities, and changing deadlines
Strong interpersonal and communication skills
Ability to handle confidential information with discretion and sound judgment
Experience coordinating projects, tracking deliverables, and following up on action items
Strong internet research and information-gathering skills
Preferred: experience supporting executives within a global or multinational organization
Preferred: experience with expense management systems, travel platforms, and procurement processes
Preferred: familiarity with SharePoint, OneDrive, and other collaboration tools
Preferred: experience coordinating large-scale events, conferences, leadership meetings, or company-wide initiatives
Preferred: previous experience mentoring or training administrative professionals
Preferred: track record of driving process improvements and administrative efficiencies
Preferred: interest in and comfort with AI tools such as Microsoft Copilot or ChatGPT

Benefits

Comp & perks

Hybrid work model
Flexible work arrangements, including work from anywhere for up to 8 weeks per year
Flexible vacation
Two company-wide Mental Health Days off
Access to the Headspace app
Retirement savings
Tuition reimbursement
Employee incentive programs
Resources for mental, physical, and financial wellbeing
Two paid volunteer days off annually
Opportunities to participate in pro-bono consulting projects and ESG initiatives
Career development and continuous learning through Grow My Way programming
Flexible workplace policies supporting work-life balance