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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in HR Operations, particularly in managing end-to-end HR processes in Poland, including compliance with Polish labor law and GDPR requirements. Proficient in HRIS management, payroll processes, and employee lifecycle administration, with a strong focus on operational excellence and process automation.
Highest-signal resume keywords
HR Operations ManagementPolish Labour Law ExpertiseHRIS ManagementPayroll ProcessingProcess Automation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
HR OperationsPayroll ManagementData ReportingProcess OptimizationEmployee Lifecycle ManagementGDPR ComplianceZUS RegistrationPPK ProcessesOccupational Medicine KnowledgeBHP Requirements
Soft Skills
Problem-SolvingOrganizational SkillsCommunication SkillsStakeholder ManagementPrioritization
Tools & Technologies
HRISMicrosoft ExcelDigital Systems
Industry Keywords
Employee RelationsOperational ExcellenceInternational HREmployee Benefits ProgramsData Quality Management
About the role
Key responsibilities & impact- Own HR operations in Poland end-to-end and coordinate operational excellence across international Group entities
- Serve as primary HR contact for employees and managers in Poland
- Oversee the employee lifecycle from onboarding to offboarding
- Manage employment contracts, occupational medical examinations, BHP training, ZUS registration, PPK processes, and Day 1 readiness
- Maintain personnel files and employment documentation in accordance with Polish legal requirements
- Administer annual leave, sickness absence, and statutory employee entitlements
- Prepare and validate monthly payroll inputs
- Manage external payroll, legal, HR, and health and safety providers in Poland
- Handle first-line employee relations matters and HR queries
- Coordinate HR operations across Cyprus, the UK, Dubai, and other Group entities
- Establish operational standards, ownership structures, and escalation procedures
- Report operational performance, compliance risks, resource gaps, and data quality issues to the Group Head of HR
- Support compliance initiatives, audits, background screening, GDPR requirements, and data security reviews
- Maintain HR policies, procedures, and employment-related documentation
- Ensure employee data accuracy, document completeness, and audit readiness
- Coordinate and administer employee benefits programs across entities
- Own the HRIS, including workflows, permissions, configuration, and data quality management
- Drive process standardization, automation, and employee self-service initiatives
- Partner with Payroll, Benefits, Finance, and other stakeholders on payroll processes and HR projects
Requirements
What you’ll need- 6+ years of progressive experience in HR Operations, People Operations, or a related HR discipline
- Minimum 3 years of experience managing HR operations in Poland
- Previous experience supporting multiple entities or international HR environments
- Strong practical knowledge of Polish labour law, personnel files, working time regulations, ZUS, PPK, occupational medicine, and BHP requirements
- Knowledge of GDPR requirements and employee data protection practices
- Strong HRIS and digital systems experience
- Advanced Microsoft Excel skills and confidence working with data and reporting
- Experience designing, documenting, optimizing, and automating HR processes
- Fluency in Polish and English, both written and spoken
- Ability to work independently, prioritize effectively, and manage multiple stakeholders in a fast-paced environment
- Strong problem-solving, organizational, and communication skills
- Genuine interest in technology, automation, and AI-driven process improvement
Benefits
Comp & perks- Attractive remuneration package based on qualifications and experience
- Employee Training & Development Program
- Medical Insurance Cover
- Quarterly/Semestrial Team Activities
- Birthday and Loyalty benefits
- Opportunities for professional growth
- Frequent team initiatives