Facilities Support Specialist

Tlingit Haida Tribal Business Corporation

. Provide administrative and operational support to the Director and Senior Vice President of Operations .

Posted 11/6/2026full-timeRemote • Virginia • United StatesMid-LevelSenior💰 $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and analytical skills to effectively manage executive schedules, coordinate cross-departmental activities, and maintain compliance with contract deliverables. Proficient in utilizing Microsoft Office Suite and reporting tools to prepare comprehensive reports and presentations for senior leadership.

Highest-signal resume keywords

Microsoft Excel ProficiencyProject Coordination ExperienceStrong Written And Verbal Communication SkillsGovernment Contracting ExperienceAbility To Maintain Confidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportOperations CoordinationProject ManagementDocument Control SystemsReport PreparationAction-Item TrackingFacilities SupportTime ManagementAnalytical SkillsRisk Tracking

Soft Skills

Excellent Organizational SkillsAbility To Work IndependentlySound JudgmentCollaboration SkillsAbility To Manage Competing Priorities

Tools & Technologies

Microsoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointPower BISmartsheetMaximo

Certifications & Qualifications

Secret Security ClearanceValid State Driver’s License

Industry Keywords

Facilities MaintenanceBase Operations SupportContract TransitionAudit PreparationRecords Management

About the role

Key responsibilities & impact

Provide administrative and operational support to the Director and Senior Vice President of Operations
Maintain executive schedules and coordinate meetings, travel, agendas, minutes, and follow-up activities
Develop and maintain trackers for contract deliverables, deadlines, milestones, and leadership action items
Coordinate with project teams to collect, review, organize, and submit required reports and deliverables
Support contract phase-in, phase-out, mobilization, and transition activities
Track staffing, onboarding, training, security access, documentation, and operational readiness requirements
Prepare weekly, monthly, quarterly, and executive-level reports, presentations, dashboards, and status updates
Support Program Management Reviews, customer meetings, operational reviews, and special projects
Maintain SharePoint sites, document libraries, continuity files, and operational records
Assist with procurement requests, vendor coordination, invoice documentation, and facilities-related administrative requirements
Coordinate across Operations, Contracts, Finance, HR, Quality Control, Security, and project management teams
Track risks, corrective actions, open issues, and leadership-directed assignments through completion
Support audit preparation, records management, and contract compliance documentation
Handle confidential and sensitive business information with appropriate discretion
Perform other duties as assigned

Requirements

What you’ll need

Associate degree in Business Administration, Project Management, Facilities Management, or a related field preferred; equivalent relevant experience may be considered
Three to five years of experience in administrative support, operations coordination, project coordination, facilities support, or a related role
Experience supporting senior leadership and managing competing priorities
Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint
Experience managing deliverables, timelines, action-item trackers, reports, and document-control systems
Strong written and verbal communication skills
Excellent organizational, analytical, and time-management abilities
Ability to work independently, exercise sound judgment, and maintain confidentiality
Ability to coordinate effectively across multiple departments, projects, and geographically dispersed work locations
Government contracting, facilities maintenance, base operations support, or contract transition experience preferred
Experience with Power BI, Smartsheet, Maximo, or similar reporting and tracking systems preferred
Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information
Ability to work independently and collaboratively with project staff, Corporate departments, Government personnel, and subcontractors
Must be able to obtain and maintain a Secret security clearance
Must possess and maintain a valid state driver’s license and a safe driving record
Must successfully complete pre-employment screening, which may include a criminal background check, motor vehicle record review, and 5-panel drug screening
Must be able to occasionally lift and carry office materials and supplies weighing up to 25 pounds
Must be able to work on-call, alternate, and extended shift schedules when necessary, including evenings, weekends, and holidays

Benefits

Comp & perks

Medical, Dental, and Vision coverage
TRICARE Supplemental
Critical Illness insurance
Company-Paid Life and Short-Term Disability insurance
Optional Long-Term Disability
Paid Leave
401(k) Retirement Plan
Identity Theft Protection
Employee Discounts
Wellness Seminars