Budget Operations Specialist, Paid Search

Tonic3

. Manage budget pacing across multiple Paid Search campaigns and lines of business .

Posted 10/22/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $80,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in budget operations and financial management within digital marketing, with a strong focus on invoicing, reconciliation, and compliance with financial controls and audit standards. Proficient in building complex financial models and fostering cross-functional communication.

Highest-signal resume keywords

Budget Operations ManagementInvoicing And Discrepancy ResolutionFinancial Modeling And ForecastingAdvertising Platform Billing SystemsRegulatory Compliance And Governance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget PacingFinancial ManagementInvoice ValidationAccrualsMonthly ReconciliationFinancial ModelingForecastingAttention To DetailProcurement ProcessesBilling Workflows

Soft Skills

CommunicationCollaboration

Tools & Technologies

ExcelGoogle SheetsGoogle AdsMicrosoft AdsSA360

Industry Keywords

Digital MarketingAdvertisingFinancial ControlsAudit StandardsGovernance Frameworks

About the role

Key responsibilities & impact

Manage budget pacing across multiple Paid Search campaigns and lines of business
Ensure spend aligns with forecasts, approved budgets, and purchase orders
Build and maintain spend models for quarterly and annual planning
Own end-to-end invoicing across Paid Search platforms and vendors
Validate invoices, resolve discrepancies, manage purchase orders, and coordinate payments
Lead monthly and quarterly reconciliation cycles
Coordinate accruals and month-end close activities with Finance and Procurement
Build and maintain reporting frameworks and dashboards for budget health, pacing, budget shifts, and incremental investment initiatives
Identify and implement budgeting, invoicing, and reconciliation process automation
Ensure financial operations comply with audit standards, procurement controls, and governance frameworks
Serve as the primary point of contact for Paid Search budget governance
Foster communication across Marketing, Finance, Operations, and external partners

Requirements

What you’ll need

2–4 years of experience in budget operations, financial management, or media operations within a digital marketing or advertising environment
Bachelor’s degree or equivalent university degree required
Demonstrated ability to own end-to-end invoicing, invoice validation, discrepancy resolution, accruals, and monthly/quarterly reconciliation with Finance and vendors
Advanced proficiency in Excel or Google Sheets
Hands-on experience building and maintaining complex financial models for budget pacing, forecasting, and reconciliation
Practical experience with advertising platform billing systems (Google Ads, Microsoft Ads, SA360)
Familiarity with procurement processes, purchase orders, and billing workflows
Experience operating within a regulated environment
Understanding of financial controls, audit requirements, and governance frameworks
Proven track record of managing large-scale media budgets across complex, cross-functional organizations
High standard of accuracy and attention to detail

Benefits

Comp & perks

Comprehensive Medical, Dental & Vision Coverage
401(k)
Generous Paid Time Off — Vacation, Sick Days & Holidays
16 Hours of Volunteer Time Off (VTO) to Give Back to Your Community
All the Equipment You Need to Do Your Best Work
Ongoing Learning & Development with a Dedicated Training Budget