FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Accounts Payable Supervisor
TopDog Law. Supervise the day-to-day operations of the Accounts Payable function .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in Accounts Payable processes, including invoice processing, vendor payments, and reconciliations, while ensuring compliance with accounting standards and internal controls. Proven ability to lead and develop teams, streamline operations, and implement process improvements in a high-volume environment.
Highest-signal resume keywords
Accounts Payable ManagementInvoice ProcessingVendor Payment ReconciliationTeam LeadershipAccounting/ERP Systems
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Full-Cycle Accounts PayableGeneral Ledger CodingExpense ReimbursementsAP Automation PlatformsFinancial Data AnalysisInternal ControlsPayment Authorization ProcessesInvoice Discrepancy ResolutionAP ReportingProcess Improvement
Soft Skills
Strong CommunicationInterpersonal SkillsOrganizational SkillsAttention to DetailProblem-Solving
Tools & Technologies
ExcelGoogle SheetsAccounting SoftwareERP Systems
Industry Keywords
High-Volume EnvironmentMulti-Entity OrganizationProfessional ServicesLaw Firm Experience
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Supervise the day-to-day operations of the Accounts Payable function
- Lead, coach, and develop AP team members while establishing clear expectations and accountability
- Oversee timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments
- Review invoices for documentation, coding, approvals, and policy compliance
- Ensure invoices are coded to appropriate general ledger accounts, departments, entities, and cost centers
- Manage payment runs and ensure vendors are paid accurately and on schedule
- Monitor AP aging and address past-due invoices, discrepancies, and outstanding items
- Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues
- Maintain vendor and internal stakeholder relationships to resolve AP issues
- Partner with Accounting on month-end and year-end close processes
- Assist with AP-related account reconciliations and resolve outstanding balances
- Maintain and strengthen controls around invoice processing, approvals, vendor setup, and payment authorization
- Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes
- Identify opportunities to automate and streamline AP processes
- Develop and maintain AP procedures, documentation, and workflow standards
- Monitor team performance, workload, and turnaround times
- Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and relevant metrics
- Partner with Procurement and department leaders to improve purchasing and invoice-management processes
- Assist with audits by providing AP documentation, schedules, and supporting information
- Ensure compliance with company policies, accounting standards, and applicable tax requirements
- Support system implementations, process improvements, and Accounting/Finance projects
- Identify process gaps and implement practical solutions that improve accuracy and efficiency
Requirements
What you’ll need- Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
- 5+ years of experience in Accounts Payable, Accounting, or a closely related function
- 2+ years of supervisory or team leadership experience preferred
- Strong understanding of full-cycle Accounts Payable processes
- Experience managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations
- Strong understanding of general ledger coding and basic accounting principles
- Experience with accounting/ERP systems and AP automation platforms
- Advanced proficiency with Excel or Google Sheets, including the ability to analyze and organize financial data
- Strong understanding of internal controls and payment authorization processes
- Experience identifying and resolving invoice discrepancies, vendor issues, and payment exceptions
- Strong organizational skills with exceptional attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines in a high-volume environment
- Strong communication and interpersonal skills with the ability to work effectively across departments
- Demonstrated ability to coach, develop, and hold team members accountable
- Comfortable working independently and taking ownership of problems through resolution
- Ability to identify inefficiencies and recommend practical process improvements
- Experience in a high-growth, multi-entity, or multi-state organization is a plus
- Experience within a law firm, professional services organization, or similarly complex environment is a plus
Benefits
Comp & perks- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) with company match
- HSA
- Life insurance
- Disability coverage
- Paid time off
- Parental leave
- Fully remote work arrangement