TopDog Law

Recruitment

• Directly manage, coach, and develop up to two recruiters
• Personally own full-cycle recruiting for a dedicated requisition load, from intake through offer close
• Design, launch, and run the company's internship program end-to-end, supporting 30+ interns
• Partner with the VP of Talent Acquisition on TA strategy, headcount planning, and process improvements
• Own recurring reporting on team performance, pipeline health, and time-to-fill
• Build and maintain recruiter scorecards, using data to drive coaching and accountability
• Continuously improve TA workflows, including intake, sourcing, interviews, offers, and onboarding handoffs
• Build and maintain partnerships with state and local law firm associations and legal industry groups
• Represent TopDog Law at legal conferences and industry events across multiple states
• Serve as the firm's liaison to the broader legal community
• Travel approximately 20% of the time for conferences, association events, and in-person relationship building

Director of Talent Acquisition

• Support ATS and HRIS (Rippling) administration, including candidate and employee data, system configuration, and day-to-day upkeep
• Draft offer letters from templates, route them for signature, and track close dates and start dates
• Support the 2027 internship program through job postings, scheduling, onboarding logistics, and communication with hiring managers
• Manage high-volume recruiting administration across multiple open roles, including scheduling, candidate communication, and pipeline hygiene
• Maintain data integrity across the ATS and Rippling
• Partner with recruiters to keep candidates moving through the pipeline

Recruiting Coordinator

Accounts Payable

• Supervise the day-to-day operations of the Accounts Payable function
• Lead, coach, and develop AP team members while establishing clear expectations and accountability
• Oversee timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments
• Review invoices for documentation, coding, approvals, and policy compliance
• Ensure invoices are coded to appropriate general ledger accounts, departments, entities, and cost centers
• Manage payment runs and ensure vendors are paid accurately and on schedule
• Monitor AP aging and address past-due invoices, discrepancies, and outstanding items
• Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues
• Maintain vendor and internal stakeholder relationships to resolve AP issues
• Partner with Accounting on month-end and year-end close processes
• Assist with AP-related account reconciliations and resolve outstanding balances
• Maintain and strengthen controls around invoice processing, approvals, vendor setup, and payment authorization
• Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes
• Identify opportunities to automate and streamline AP processes
• Develop and maintain AP procedures, documentation, and workflow standards
• Monitor team performance, workload, and turnaround times
• Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and relevant metrics
• Partner with Procurement and department leaders to improve purchasing and invoice-management processes
• Assist with audits by providing AP documentation, schedules, and supporting information
• Ensure compliance with company policies, accounting standards, and applicable tax requirements
• Support system implementations, process improvements, and Accounting/Finance projects
• Identify process gaps and implement practical solutions that improve accuracy and efficiency

Accounts Payable Supervisor

Operations

• Oversee the day-to-day operations of the firm’s pre-litigation team
• Directly manage, mentor, and support pre-litigation paralegals and team leads
• Assign workloads, monitor performance, and ensure coverage across all teams
• Conduct regular check-ins, performance reviews, and coaching sessions
• Assist with hiring, onboarding, and training of new paralegals and team leads
• Foster a collaborative, accountable, and high-performing team culture
• Oversee case workflows to ensure timely progression
• Identify workflow bottlenecks and implement process improvements
• Coordinate with attorneys to align paralegal support with case strategy
• Ensure accurate case documentation, reporting, and data entry
• Develop, maintain, and refine standard operating procedures for pre-litigation support
• Ensure compliance with firm policies, ethical standards, and jurisdictional requirements
• Monitor case metrics and KPIs to evaluate efficiency and performance
• Implement best practices to improve productivity, quality control, and client service
• Work closely with intake, medical records, demand, litigation, and settlement teams
• Serve as a point of contact for operational issues affecting case flow
• Communicate staffing needs, workload trends, and operational challenges to leadership

Pre-Litigation Operations Manager

Director

• Lead the firm’s overall treasury function, including cash management, liquidity, banking, and payment operations
• Develop and maintain short- and long-term cash flow forecasts
• Monitor daily cash positions across bank accounts and entities and optimize cash movement and allocation
• Manage banking relationships, account structures, banking services, fees, credit facilities, and ongoing relationship management
• Establish and maintain treasury policies, procedures, controls, and approval processes
• Oversee cash disbursements, wires, ACH activity, transfers, and other treasury-related payment processes
• Recommend and implement segregation of duties between IOLTA trust account activities and settlement accounting
• Ensure controls around bank access, payment authorization, segregation of duties, and fraud prevention
• Partner with Accounting on bank activity, cash balances, treasury transaction recording, and reconciliations
• Analyze cash utilization, working capital, and liquidity trends and identify cash-efficiency opportunities
• Support treasury technology, banking platforms, and automation initiatives
• Manage relationships with financial institutions and third-party treasury service providers
• Evaluate banking products, investment options, and other financial services
• Assist with debt management, credit facilities, financing activities, and capital structure initiatives
• Develop reporting on cash balances, liquidity, forecast accuracy, and treasury activity
• Identify and mitigate fraud, counterparty, liquidity, interest-rate, and operational risks
• Establish scalable treasury processes for continued growth and expansion
• Partner with Finance, Accounting, Legal, Operations, and Executive Leadership
• Provide liquidity, cash-management, and treasury-strategy recommendations to senior leadership
• Lead, develop, and mentor treasury team members
• Own special projects and strategic financial initiatives

Director of Treasury

IT Support

• Provide Tier 1 technical support via phone, email, chat, and ticketing system for remote employees across multiple locations
• Manage and escalate tickets appropriately, ensuring timely follow-up and clear communication
• Troubleshoot and resolve issues involving Windows/Mac workstations, accessories, mobile devices, legal-industry software, and networks
• Support Google Workspace, Microsoft 365, document management systems, video conferencing, and authentication tools
• Assist with new-hire onboarding, including account setup, device configuration, and user orientation
• Maintain and update IT documentation, FAQs, and knowledge base articles
• Collaborate with IT leadership on process improvements, recurring issue analysis, and system enhancements
• Ensure adherence to security policies, confidentiality requirements, and compliance standards relevant to legal environments
• Serve as a frontline, white-glove support resource for attorneys, paralegals, and administrative staff

Junior IT Helpdesk Specialist

• Provide Tier 1 technical support via phone, email, chat, and ticketing system for remote employees across multiple locations
• Manage and escalate tickets appropriately, ensuring timely follow-up and clear communication
• Troubleshoot and resolve issues related to Windows/Mac workstations, accessories, mobile devices, legal-industry software, and network issues
• Support Google Workspace, Microsoft 365, document management systems, video conferencing, and authentication tools
• Assist with new-hire onboarding, including account setup, device configuration, and user orientation
• Maintain and update IT documentation, FAQs, and knowledge base articles
• Collaborate with IT leadership on process improvements, recurring issue analysis, and system enhancements
• Ensure adherence to security policies, confidentiality requirements, and compliance standards relevant to legal environments
• Serve as a frontline resource providing white-glove service to attorneys, paralegals, and administrative staff

System Administrator

• Administer Google Workspace and Microsoft 365 environments
• Facilitate setup and full migration to Microsoft 365
• Manage Windows and Mac endpoints using MDM tools for enrollment, configuration, compliance, and patch management
• Administer SSO, MFA, directory integrations, identity provider configuration, and authentication policies
• Manage DLP, EDR, email security, and SIEM tools for threat detection and policy enforcement
• Provide tier 2/3 support for firm-wide SaaS applications
• Monitor, triage, and respond to security alerts across endpoint, email, identity, and cloud environments
• Support compliance activities and internal audits; maintain security-control evidence and documentation
• Contribute to incident response, including detection, containment, remediation, and post-incident review
• Assist with vulnerability management, patch cadence tracking, and endpoint hygiene reporting
• Identify security or operational gaps and drive remediation
• Develop dashboards and reports for security metrics, compliance status, and operational health
• Manage vendor and service-provider relationships and ensure SLAs are met
• Oversee security operations and compliance with industry standards and internal policies
• Translate business needs into operational capability, capacity planning, DR/BCP design, cloud migration strategy, and lifecycle roadmaps
• Report directly to the IT Director as a hands-on individual contributor

Director of Talent Acquisition

Recruiting Coordinator

Accounts Payable Supervisor

Pre-Litigation Operations Manager

Director of Treasury

Junior IT Helpdesk Specialist

Junior IT Helpdesk Specialist

IT Security Systems Administrator