FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong knowledge of British Columbia litigation procedures and legal practice operations, with proficiency in managing administrative tasks, billing processes, and client service expectations. Capable of handling sensitive information with confidentiality while supporting business development and regulatory compliance.
Highest-signal resume keywords
Legal Practice OperationsBilling ProcessesDocument Management SystemsBritish Columbia Litigation ProceduresClient Relationship Management Tools
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ProductionFile ManagementBilling WorkflowsEngagement LettersCourt ProcessesLegal TermsVersion ControlConflict SearchesFinancial ReportsAlternative Fee Arrangements
Soft Skills
ConfidentialityDiscretionOrganizational SkillsCommunication SkillsTeam Collaboration
Tools & Technologies
MS Office SuiteDocument Management SystemsTime Entry PlatformsBilling PlatformsClient Information Systems
Certifications & Qualifications
Post-Secondary Diploma in Office AdministrationPost-Secondary Diploma in Legal AdministrationPost-Secondary Diploma in Executive Administration
Industry Keywords
Legal ProceduresProfessional ServicesRegulatory ComplianceContinuing EducationClient Service Expectations
About the role
Key responsibilities & impact- Manage the administrative and operational aspects of the Principal’s practice
- Triage communications, prepare correspondence, manage calendars, travel, documents, and team coverage
- Support professional regulatory and licensing requirements, memberships, continuing education, biographies, conferences, and external activities
- Coordinate document production, filing, version control, and collaboration with Document Services and administrative teams
- Support firm-wide initiatives, process improvements, and special projects
- Manage docket entries, billing workflows, WIP, proformas, invoices, alternative fee arrangements, budgets, financial reports, expenses, and third-party payments
- Prepare engagement letters and support matter intake, file openings, conflict searches, and outside counsel guideline reviews
- Organize electronic client files, manage secure file sharing, monitor inactive matters and trust balances, and coordinate audits
- Support pitches, RFPs, client information systems, business development activities, Chambers submissions, CLE sessions, and events
- Prepare and manage litigation documents and court materials, including pleadings, motion records, affidavits, factums, books of authorities, appeal books, and mediation briefs
- Coordinate filing, service, court processes, examinations, mediations, hearings, trials, appeals, deadlines, and procedural timelines
Requirements
What you’ll need- Post-secondary diploma in Office, Legal or Executive administration or another related program
- 3–5 years of related experience, preferably within a legal or professional services firm
- Strong knowledge of British Columbia litigation procedures, court requirements, filing processes, and legal technologies
- Strong knowledge of legal terms, documents, and procedures
- Experience using legal and administrative software, including document management systems, time entry and billing platforms, and client relationship management tools
- Strong working knowledge of legal practice operations, billing processes, alternative fee arrangements, file management, and client service expectations
- Proficient in MS Office product suite
- Ability to work additional hours and maintain an in-office presence as required
- Ability to handle sensitive client and firm information with confidentiality and discretion
- Offers of employment are subject to criminal record, social media, employment, and educational background checks
Benefits
Comp & perks- Hybrid work model
- In-office presence four days per week
- Cross-training during onboarding
- Accommodations available for applicants with disabilities
- AI-assisted recruitment process with Human Resources review
- Background checks as part of employment offers