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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong expertise in legal administration, including knowledge of Quebec litigation procedures, document management, and billing processes. Proficient in managing communications, drafting legal documents, and supporting business development activities within a law firm environment.
Highest-signal resume keywords
Legal AdministrationQuebec Litigation ProceduresDocument Management SystemsBilingual Proficiency in French and EnglishMicrosoft Office Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document DraftingBilling ProcessesFile ManagementCourt Document PreparationRegulatory ComplianceTask CoordinationFinancial ReportingConflict ChecksLitigation Deadline TrackingClient Correspondence
Soft Skills
CommunicationTeam CollaborationAdaptabilityTime ManagementConfidentiality Handling
Tools & Technologies
Document Management SoftwareTimekeeping PlatformsBilling PlatformsCustomer Relationship Management Tools
Certifications & Qualifications
Postsecondary Diploma in Office AdministrationLegal AdministrationExecutive Administration
Industry Keywords
LitigationLegal TerminologyCourt RequirementsProfessional MembershipsBusiness Development
Tech Stack
Tools & technologiesTypeScript
About the role
Key responsibilities & impact- Manage the administrative and operational aspects related to the practice of litigation lawyers
- Manage and triage communications, respond to routine inquiries, and save emails and attachments in the document management system
- Draft client correspondence
- Manage calendars, meetings, travel arrangements, itineraries, and expense reports
- Support regulatory obligations, professional memberships, continuing professional development, biographies, and conference participation
- Draft, format, revise, proofread, and manage document versions
- Coordinate task allocation and collaborate with document processing teams and administrative resources
- Provide support and guidance to colleagues and new hires
- Assist with billing processes, pro forma invoices, budgets, financial reports, and expense processing
- Draft engagement letters and assist with file opening, conflict checks, and audits
- Oversee electronic file organization, secure file sharing, and tracking of inactive files and trust balances
- Support proposals, requests for proposals, business development activities, Chambers submissions, and client events
- Coordinate business development meetings, events, and travel
- Prepare, review, and manage litigation and court documents
- Coordinate filings, service of process, and court proceedings across multiple jurisdictions
- Track litigation deadlines, hearing dates, procedural calendars, and limitation requirements
- Support examinations for discovery, mediations, hearings, trials, and appeals
Requirements
What you’ll need- Postsecondary diploma in office administration, legal administration, executive administration, or a related field
- 5 to 7 years of relevant experience, preferably in a law firm or legal professional services firm
- Strong knowledge of Quebec litigation procedures, court requirements, document filing procedures, and legal technology
- Strong knowledge of legal terminology, documents, and procedures
- Experience with legal and administrative software, including document management systems, timekeeping and billing platforms, and customer relationship management tools
- Strong understanding of how a law firm practice group operates, including billing processes, alternative fee arrangements, file management, and client expectations
- Proficiency in Microsoft Office
- Full professional fluency in French and English
- Ability to adapt to new technologies, including artificial intelligence and emerging tools
- Ability to manage multiple priorities, handle confidential information, and work independently and as part of a team
- Willingness to work overtime and be present in the office when required
- All offers of employment are conditional upon background checks, including criminal record, social media, employment history, and education verification
Benefits
Comp & perks- Permanent, full-time position
- Hybrid work arrangement: four days in the office and one day working remotely
- Accommodation measures available for candidates with disabilities
- Inclusive and accessible workplace