Administrative Assistant

TotalEnergies

. Oversee daily administrative operations and support human resources functions .

Posted 9/17/2026full-timeRemote • California • United StatesJuniorMid-Level💰 $24 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in Microsoft Suite and experience in nonprofit operations, particularly in supporting Native organizations. Skilled in financial management, including invoicing and bank reconciliation, while effectively coordinating communications and logistics for events.

Highest-signal resume keywords

Nonprofit Operations ExperienceMicrosoft Suite ProficiencyFinancial Reporting and BudgetingStrong Organizational SkillsExperience with QuickBooks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingExpense TrackingInvoicingBank ReconciliationRecord ManagementEvent CoordinationDatabase ManagementGrant ReportingProgram PlanningRecruitment Support

Soft Skills

Strong Written CommunicationStrong Oral CommunicationOrganizational SkillsPassion for Helping Native People

Tools & Technologies

QuickBooksSharePointMicrosoft Suite

Certifications & Qualifications

Valid Driver’s License

Industry Keywords

Nonprofit ComplianceTribal GovernmentsNative OrganizationsIndigenous Stewardship Practices

About the role

Key responsibilities & impact

Oversee daily administrative operations and support human resources functions
Manage office supplies, equipment, and facilities
Coordinate and schedule meetings, appointments, and events, including agendas
Maintain organized physical and digital records and SharePoint files
Handle incoming and outgoing correspondence, including email, phone calls, and mail
Assist with budgeting, financial reporting, expense tracking, invoices, reimbursements, payments, and bank reconciliations
Coordinate with finance partners to maintain accurate financial records
Manage donor databases and process donations to support fundraising
Assist with sub-grantee invoicing and reporting
Support recruitment, onboarding, training, personnel records, and staff development
Provide administrative support to program teams and assist with program planning, implementation, and evaluation
Coordinate logistics for events, workshops, and outreach activities
Coordinate communications with partners, stakeholders, and the community
Co-develop board meeting agendas, minutes, and reports with the Network Director and Board of Directors
Support nonprofit compliance, grant applications, and reporting requirements

Requirements

What you’ll need

Must be based in California
Minimum of 2–3 years of combined experience in nonprofit operations or comparable business administration, specifically working with tribes, Native organizations, or Native peoples
2- or 4-year degree or equivalent additional work experience
Lived or work experience and strong passion for helping Native people and tribes
Strong organizational skills
Microsoft Suite proficiency
Experience processing invoices and reconciling bank statements
Valid driver’s license
Willingness to travel occasionally throughout California
Preferred experience with QuickBooks or SharePoint administration
Experience with tribal, state, and federal governments
Appreciation for Indigenous stewardship practices
Strong written and oral communication skills

Benefits

Comp & perks

Competitive health benefits
Retirement with match
Vacation
Sick leave
Generous paid holidays
Healthcare reimbursement
Paid time off