TotalEnergies

Administrative Assistant

• Oversee daily administrative operations and support human resources functions
• Manage office supplies, equipment, and facilities
• Coordinate and schedule meetings, appointments, and events, including agendas
• Maintain organized physical and digital records and SharePoint files
• Handle incoming and outgoing correspondence, including email, phone calls, and mail
• Assist with budgeting, financial reporting, expense tracking, invoices, reimbursements, payments, and bank reconciliations
• Coordinate with finance partners to maintain accurate financial records
• Manage donor databases and process donations to support fundraising
• Assist with sub-grantee invoicing and reporting
• Support recruitment, onboarding, training, personnel records, and staff development
• Provide administrative support to program teams and assist with program planning, implementation, and evaluation
• Coordinate logistics for events, workshops, and outreach activities
• Coordinate communications with partners, stakeholders, and the community
• Co-develop board meeting agendas, minutes, and reports with the Network Director and Board of Directors
• Support nonprofit compliance, grant applications, and reporting requirements