Administrative Assistant

Tototheo Global

. Support the day-to-day operations of the CEO Office and wider team .

Posted 9/29/2026full-timeLimassol • CyprusJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills, with proficiency in Microsoft Office applications and a high level of attention to detail. Capable of handling confidential information with discretion while supporting the CEO Office and coordinating administrative processes effectively.

Highest-signal resume keywords

Proficiency In Microsoft OfficeExcellent Command Of Greek And EnglishStrong Organizational SkillsAttention To DetailConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Administration PrinciplesData EntryDocument PreparationTravel CoordinationMeeting Scheduling

Soft Skills

Time ManagementAdaptabilityCommunication SkillsDiscretionTeam Collaboration

Tools & Technologies

Microsoft TeamsSharePoint

Certifications & Qualifications

Degree In Business Administration

Industry Keywords

Administrative SupportOperational EfficiencyConfidential Information HandlingEvent CoordinationFiling Systems Management

About the role

Key responsibilities & impact

Support the day-to-day operations of the CEO Office and wider team
Coordinate travel arrangements, including flights, hotel accommodation and ground transportation
Perform general administrative duties, including typing, copying, scanning, document preparation and data entry
Monitor and respond to internal and external administrative enquiries via telephone, email and other channels
Maintain accurate, organized and up-to-date electronic and physical filing systems
Provide scheduling and logistical support for meetings and appointments
Arrange meeting rooms, invitations and relevant materials
Support the planning and coordination of company events and internal activities
Identify opportunities to improve administrative processes, organization and operational efficiency
Undertake ad hoc administrative duties and errands as directed
Coordinate office and CEO residence maintenance and service requests
Schedule service visits, liaise with maintenance colleagues and service providers, and follow up on agreed actions
Handle confidential and sensitive information with discretion, integrity and professionalism
Assist with office administration, including office supplies, couriers and deliveries
Ensure responsibilities comply with company policies, procedures and applicable regulations

Requirements

What you’ll need

Excellent command of Greek and English, both written and verbal
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
Proficiency in Microsoft Teams and SharePoint
Good understanding of office administration principles and practices
Strong organizational and time-management skills, with the ability to multitask and prioritize effectively
High level of attention to detail and accuracy
Flexible and adaptable, with the ability to manage a diverse range of responsibilities
Ability to work effectively both independently and as part of a team
Excellent verbal and written communication skills
Ability to work under pressure and meet deadlines while maintaining high quality standards
Demonstrated discretion, integrity and professionalism, with a strong understanding of confidentiality requirements
One (1) to three (3) years of relevant experience in an administrative or similar role
A degree in Business Administration, Management or another relevant field will be considered an advantage

Benefits

Comp & perks

Work in an international, dynamic, and fun environment, at a growing company
Attractive remuneration package
Private Medical Health Insurance
Continuing education and training
13th salary (for Cyprus)
Half day leave on your birthday
Wellness Support – Unlimited access to our dedicated wellness platform for mental health resources, coaching and self-care tools