Bilingual Secretary

TozziniFreire Advogados

. Support executives in the performance of their duties by managing information and assisting with administrative tasks, decision-making, and meetings .

Posted 11/11/2026full-timeSão Paulo • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive secretarial support, including managing schedules, coordinating teams, and organizing travel arrangements. Proficient in advanced English communication and document management.

Highest-signal resume keywords

Executive Secretarial SupportAdvanced English ProficiencyDocument ManagementTeam CoordinationEvent Organization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ValidationAppointment SchedulingExpense TrackingTravel ArrangementMeeting Organization

Soft Skills

CommunicationInterpersonal SkillsOrganizational Skills

Certifications & Qualifications

Bachelor’s Degree in Executive Secretarial Studies

About the role

Key responsibilities & impact

Support executives in the performance of their duties by managing information and assisting with administrative tasks, decision-making, and meetings
Schedule and cancel appointments
Coordinate and oversee teams and activities
Manage documents and correspondence
Assist external and internal clients
Organize events and travel
Review and validate documentation before forwarding it to the relevant parties
Organize and manage the team’s daily activity schedule, communicating and reminding team members of appointments and providing information about important events and dates
Answer and make telephone calls, relay messages, and follow up with contacts
Track charges for telephone calls, taxi vouchers, document delivery and collection services, voucher and advance requests, and expense reports through the relevant system
Track and acknowledge the receipt and dispatch of documents, especially those related to deadlines or complex matters
Organize internal meetings and team celebrations, arranging the necessary facilities and support services
Compile closing binders for transactions to be sent to clients
Organize and prepare travel arrangements, including air tickets, hotel reservations, transportation, roaming services, vouchers, foreign currency, visas, and passport renewals when necessary

Requirements

What you’ll need

Bachelor’s degree in Executive Secretarial Studies or a related field
Experience in executive secretarial support
Advanced English proficiency

Benefits

Comp & perks

Position also open to candidates with disabilities