Executive Assistant

TozziniFreire Advogados

. Stay informed about procedures followed by support functions .

Posted 9/24/2026full-timePorto Alegre • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and planning capabilities, with expertise in managing schedules, coordinating travel arrangements, and processing documentation. Proficient in communication and support functions within professional services environments.

Highest-signal resume keywords

Bachelor's DegreeTeam Support ExperienceStrong Communication SkillsOrganizational SkillsPlanning Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementExpense ReconciliationTravel ArrangementMeeting OrganizationContract Management

Soft Skills

CommunicationOrganizationPlanning

Industry Keywords

Professional ServicesTeam CoordinationClient SupportDocumentation Review

About the role

Key responsibilities & impact

Stay informed about procedures followed by support functions
Review and validate documentation before forwarding it to the relevant individuals
Organize and manage the team’s daily schedule, communicating and/or reminding team members of appointments and providing information about important events and dates
Answer and place calls, relay messages, and follow up on completed and/or pending contacts
Track charges for telephone calls, taxi vouchers, document delivery and pickup services, vouchers and advances for domestic and international clients, as well as process expense reconciliations
Track and acknowledge the receipt and dispatch of documents, especially those involving deadlines or complex matters
Organize internal meetings and team celebrations, arranging facilities and support services
Format letters, reports, pleadings, powers of attorney, contracts, and correspondence
Organize and manage contracts and documents for the team, office, and clients
Organize and prepare travel arrangements, including air tickets, hotels, transportation, roaming, vouchers, currency, visas, and passport renewals
Assist with processing fee invoices and review, track, and release expense invoices for billing

Requirements

What you’ll need

Bachelor’s degree completed
Experience supporting teams and executives, preferably in professional services firms, will be considered an advantage
Strong communication, organizational, and planning skills
This position is also open to candidates with disabilities

Benefits

Comp & perks

Meal and/or food allowance
Transportation allowance
Health insurance
Dental insurance
Group life insurance
Profit-Sharing Program
Hybrid work