Project and Production Manager

Trail Life USA

. Plan and define project scope, deliverables, milestones, dependencies, resources, and completion criteria .

Posted 9/15/2026full-timeBelton • South Carolina • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project planning, production management, and cross-departmental collaboration, ensuring adherence to timelines, budgets, and quality standards. Proficient in managing vendor relationships and utilizing project management tools to streamline workflows and enhance communication.

Highest-signal resume keywords

Project ManagementProduction ManagementVendor ManagementCross-Departmental CoordinationPMP Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project PlanningProduction SchedulingWorkflow DesignCost TrackingVendor Comparison

Soft Skills

Clear CommunicationProblem SolvingTime ManagementAttention to DetailCollaboration

Tools & Technologies

PodioHubSpot

Certifications & Qualifications

PMPCAPM

Industry Keywords

Production CalendarApproval CyclesStakeholder ReportingProject ScopeQuality Standards

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Plan and define project scope, deliverables, milestones, dependencies, resources, and completion criteria
Build and manage production schedules and the production calendar
Set deadlines for copy, design, approvals, proofs, files, and purchase orders
Manage proof and approval cycles and confirm specifications before vendor release
Track items through production and verify delivered items match orders
Coordinate contributors across Marketing and Communications, E-Commerce, Sales and Events, Member Development, and other departments
Assign and track internal work and serve as the organizational point of intake for production support
Request and compare vendor quotes and confirm lead times
Issue production specifications and track orders
Hold printers, manufacturers, fulfillment partners, contractors, and agencies accountable to timelines, quantities, and quality standards
Monitor active projects, deadlines, risks, and issues
Escalate delays, missing approvals, vendor problems, and unclear ownership with proposed solutions
Document and cost changes in time and dollars for approval or rejection
Report status, risks, and issues to the Chief Growth Officer and stakeholders
Track project costs and vendor spend against approved budgets and flag variances
Maintain intake forms, templates, boards, workflows, specifications, quotes, orders, approval records, meeting notes, and timelines
Conduct post-project reviews of timelines, costs, vendor performance, and final quality
Apply project review findings to future estimates, templates, and vendor decisions

Requirements

What you’ll need

A bachelor's degree from an accredited college or university is preferred
Equivalent relevant professional experience may be considered
Experience in project management, production management, business operations, or a related field
Experience coordinating projects involving multiple departments, stakeholders, or outside vendors
Experience managing production work with outside printers, manufacturers, fulfillment partners, or agencies preferred
Proficiency with Podio / HubSpot for project and workflow management preferred; comparable platforms considered
PMP, CAPM, or similar certification is beneficial but not required
Membership in Trail Life USA
Subscription to and constant adherence to the Trail Life USA Statements of Faith and Values
Agreement and adherence to the Trail Life Code of Conduct
Agreement and adherence to the Employee Handbook
Project planning and scheduling
Production and vendor management
Clear written and verbal communication
Problem solving
Time management and prioritization
Follow-through and attention to detail
Workflow and process design
Collaboration across departments and levels of responsibility

Benefits

Comp & perks

Flexible work arrangements, including remote, home-office, or hybrid work
Membership in Trail Life USA
Subscription to and constant adherence to the Trail Life USA Statements of Faith and Values
Agreement and adherence to the Trail Life Code of Conduct
Agreement and adherence to the Employee Handbook