Trail Life USA

Producer

• Plan and define project scope, deliverables, milestones, dependencies, resources, and completion criteria
• Build and manage production schedules and the production calendar
• Set deadlines for copy, design, approvals, proofs, files, and purchase orders
• Manage proof and approval cycles and confirm specifications before vendor release
• Track items through production and verify delivered items match orders
• Coordinate contributors across Marketing and Communications, E-Commerce, Sales and Events, Member Development, and other departments
• Assign and track internal work and serve as the organizational point of intake for production support
• Request and compare vendor quotes and confirm lead times
• Issue production specifications and track orders
• Hold printers, manufacturers, fulfillment partners, contractors, and agencies accountable to timelines, quantities, and quality standards
• Monitor active projects, deadlines, risks, and issues
• Escalate delays, missing approvals, vendor problems, and unclear ownership with proposed solutions
• Document and cost changes in time and dollars for approval or rejection
• Report status, risks, and issues to the Chief Growth Officer and stakeholders
• Track project costs and vendor spend against approved budgets and flag variances
• Maintain intake forms, templates, boards, workflows, specifications, quotes, orders, approval records, meeting notes, and timelines
• Conduct post-project reviews of timelines, costs, vendor performance, and final quality
• Apply project review findings to future estimates, templates, and vendor decisions

Project and Production Manager