Chief of Staff

Trivium Group

. Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done .

Posted 9/29/2026full-timeRemote • Lebanon, Egypt, Mexico, Argentina, Spain, PortugalLead💰 $36,000 - $48,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project ownership, advanced travel planning, and effective communication while managing complex schedules and confidential information. Proficient in utilizing AI tools and project management software to enhance productivity and streamline operations.

Highest-signal resume keywords

Project ManagementAdvanced Travel PlanningGoogle Workspace ProficiencyConfidential Information ManagementAI Tool Utilization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementAdvanced Travel PlanningCalendar ManagementExpense ManagementSOP DevelopmentAutomation BuildingHubSpotPandaDocDocuSignSpreadsheet Proficiency

Soft Skills

DiscretionClear CommunicationDecision-MakingOrganizational SkillsAttention to Detail

Tools & Technologies

ClickUpNotionSlackGoogle WorkspaceZapierMakeAI Workflows

Industry Keywords

High-Growth StartupE-CommerceAgencyMulti-Business Founder Environment

About the role

Key responsibilities & impact

Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
Keep a rolling, prioritized to-do list for Mina with context, recommended solutions and clear decision requirements
Filter team communications and bring Mina only what requires his attention
Prepare for and follow up on leadership meetings, including agendas, notes, action items and accountability
Lead special projects from start to finish, including launches, events, new ventures, and vendor or tool rollouts
Support deals and partnerships through HubSpot and PandaDoc/DocuSign
Attend meetings and make decisions on Mina's behalf over time
Run a complex calendar across companies and time zones
Triage inboxes and messages, draft replies in Mina's voice, and handle sensitive communications discreetly
Handle expenses, invoices, vendor payments, and reconciliation across entities
Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, itineraries and backup plans
Organize multi-week trips, retreats and events
Coordinate household operations, vendors, maintenance, wellness appointments, dining and social plans
Work with Mina's partner to manage personal priorities
Build and maintain SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
Use Claude, ChatGPT and in-house AI agents daily; automate or document repeatable tasks
Own calendar, inbox triage, travel and rolling to-do list within 30 days
Run weekly priorities reviews and document core SOPs within 60 days
Take ownership of whole projects and achieve 10+ hours per week saved for Mina within 90 days

Requirements

What you’ll need

3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
A track record of owning projects from start to finish, not just coordinating them
Advanced international travel planning and complex scheduling
Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
Excellent written English: clear, concise, and able to write in Mina's voice
Complete discretion with confidential business, financial and personal information
Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
You've built automations (Zapier, Make, AI workflows)
You've managed or coordinated household staff or a small team

Benefits

Comp & perks

$3,000 - $4,000/month, with performance-based increases
36 PTO days a year
Direct mentorship from Mina and a clear path to Chief of Staff
Exposure to high-level founders and unique travel