Trivium Group

Chief of Staff

• Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
• Keep a rolling, prioritized to-do list for Mina with context, recommended solutions and clear decision requirements
• Filter team communications and bring Mina only what requires his attention
• Prepare for and follow up on leadership meetings, including agendas, notes, action items and accountability
• Lead special projects from start to finish, including launches, events, new ventures, and vendor or tool rollouts
• Support deals and partnerships through HubSpot and PandaDoc/DocuSign
• Attend meetings and make decisions on Mina's behalf over time
• Run a complex calendar across companies and time zones
• Triage inboxes and messages, draft replies in Mina's voice, and handle sensitive communications discreetly
• Handle expenses, invoices, vendor payments, and reconciliation across entities
• Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, itineraries and backup plans
• Organize multi-week trips, retreats and events
• Coordinate household operations, vendors, maintenance, wellness appointments, dining and social plans
• Work with Mina's partner to manage personal priorities
• Build and maintain SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
• Use Claude, ChatGPT and in-house AI agents daily; automate or document repeatable tasks
• Own calendar, inbox triage, travel and rolling to-do list within 30 days
• Run weekly priorities reviews and document core SOPs within 60 days
• Take ownership of whole projects and achieve 10+ hours per week saved for Mina within 90 days

Executive Assistant

• Manage both founders' calendars, protect their time, send reminders, and handle follow-ups during sales calls
• Adjust and send contracts and proposals on the founders' behalf
• Support client communication and coordinate events
• Upload content, manage modules, and organize the mentorship platform on Skool
• Turn call recordings into SOPs and training materials using AI
• Handle client onboarding administration, group access, and access issues
• Prepare slide decks, presentations, and supporting materials
• Organize in-person events as the business scales
• Own both founders' task lists, track open loops, chase completions, and maintain accountability
• Create meal plans aligned with fitness goals, calculate macros, and liaise with chefs or meal-prep providers
• Book blood tests and doctor appointments and manage healthcare communication and billing
• Handle flights, hotels, itineraries, group trips, dinners, and events
• Manage email and calendars
• Support in-person content shoots in Dubai, including videographer sourcing and location scouting
• Handle errands, online orders, returns, package pickups, building management, and banking
• Track and restock supplements
• Resolve banking issues through calls and in-person visits, access support, and refund follow-up

Creative Strategist

• Own creative strategy for the brand, including angle ideation, market research, brief development, script writing, and ad account analysis
• Produce 15 briefs per week across multiple product lines and funnels
• Conduct daily research using GetHooked, AdSpy, and the Meta Ads Library
• Review and quality-check briefs from junior strategists
• Collaborate with editors through Asana and Frame.io
• Review live performance data and feed learnings into new creative concepts
• Build and manage a creative pod with direct reports over time
• Contribute to performance reviews and improve creative performance

Direct Response Creative Strategist

• Book flights, hotels, and full travel itineraries.
• Manage the founder's calendar and scheduling end to end.
• Triage email, surface important items, and handle routine communication.
• Prepare meeting agendas, briefing notes, and follow-ups.
• Track projects, lists, deadlines, and follow-ups across multiple projects.
• Manage expense reports, reimbursements, and regular communication with the accountant.
• Coordinate personal and household appointments, medical scheduling, orders, shopping, groceries, cleaners, maintenance, and vendors.
• Provide ad hoc support for a small team of three when reasonable.
• Build and run systems for business administration and personal logistics.
• Report directly to the founder.

Chief of Staff

Executive Assistant

Direct Response Creative Strategist

Personal Assistant, CEO