Executive Assistant

Trivium Group

. Manage both founders' calendars, protect their time, send reminders, and handle follow-ups during sales calls .

Posted 9/23/2026full-timeDubai • United Arab EmiratesMid-LevelSenior💰 $42,000 - $54,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and the ability to manage both personal and professional tasks effectively. Proficient in using AI tools and Google Workspace to enhance productivity and streamline operations.

Highest-signal resume keywords

3–5+ Years Experience As EA, PA, Life Manager, Or Chief Of StaffProficient With AI ToolsProficient With Google WorkspaceOrganizational SkillsInterest In Health, Fitness, And Biohacking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementContract ManagementClient Onboarding AdministrationSOP CreationPresentation PreparationEvent CoordinationTask TrackingMeal PlanningHealthcare CommunicationBanking Issue Resolution

Soft Skills

Time ManagementCommunicationAccountabilityAdaptabilityProblem Solving

Tools & Technologies

Productivity PlatformsMentorship Platform (Skool)AI ToolsGoogle Workspace

Industry Keywords

DubaiBiohackingHealth And Fitness

About the role

Key responsibilities & impact

Manage both founders' calendars, protect their time, send reminders, and handle follow-ups during sales calls
Adjust and send contracts and proposals on the founders' behalf
Support client communication and coordinate events
Upload content, manage modules, and organize the mentorship platform on Skool
Turn call recordings into SOPs and training materials using AI
Handle client onboarding administration, group access, and access issues
Prepare slide decks, presentations, and supporting materials
Organize in-person events as the business scales
Own both founders' task lists, track open loops, chase completions, and maintain accountability
Create meal plans aligned with fitness goals, calculate macros, and liaise with chefs or meal-prep providers
Book blood tests and doctor appointments and manage healthcare communication and billing
Handle flights, hotels, itineraries, group trips, dinners, and events
Manage email and calendars
Support in-person content shoots in Dubai, including videographer sourcing and location scouting
Handle errands, online orders, returns, package pickups, building management, and banking
Track and restock supplements
Resolve banking issues through calls and in-person visits, access support, and refund follow-up

Requirements

What you’ll need

3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
Based in Dubai — this is non-negotiable
Verifiably, demonstrably organized — not just self-reported. We will ask you to show us.
Comfortable working across personal and professional domains simultaneously
Proficient with AI tools, Google Workspace, and productivity platforms
Open to occasional travel when needed for events
Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have

Benefits

Comp & perks

$3,500 – $4,500/month USD — based on experience, with room to grow as the role does
A front-row seat to two fast-growing businesses and the founders building them
Real ownership and trust — you will not be micromanaged, you will be relied upon
An environment that is high-standards but genuinely good — our team likes working with us
Exposure to the world of e-commerce, digital advertising, and agency mentorship
Occasional travel opportunities — events, trips, and new environments
The chance to be genuinely essential to people who will notice and appreciate it
Expenses fully covered for occasional travel when needed for events