Executive Assistant – CEO

Trivium Group

. Own and defend the CEO's calendar and build the day around highest-value work .

Posted 10/15/2026full-timeRemote • Argentina, Canada, Mexico, United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with expertise in managing executive schedules, coordinating team communications, and maintaining operational efficiency. Proficient in utilizing tools like Google Workspace and project management software to support high-level decision-making and client engagement.

Highest-signal resume keywords

Executive Assistant ExperienceFluency in Professional EnglishGoogle Workspace ProficiencyProject Management Tool ExperienceStrong Administrative Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementInbox TriageDeliverable TrackingClient Creative StrategyReporting Digest PreparationSOP DevelopmentExpense TrackingSocial Media Content ManagementBusiness Travel CoordinationConfidential Information Handling

Soft Skills

Exceptional DiscretionDirect CommunicationAdaptabilityAccountabilityHigh-Energy Collaboration

Tools & Technologies

Google WorkspaceSlackClickUpNotionCRM SoftwareAI Assistants

Industry Keywords

Marketing Agency ExperienceCreative Production EnvironmentCoaching and Consulting SupportContent Operations Experience

About the role

Key responsibilities & impact

Own and defend the CEO's calendar and build the day around highest-value work
Run a daily priority list
Triage inboxes and messages, flagging issues and closing loops
Track deliverables, approvals, and decisions waiting on the CEO
Drive turnaround on client creative strategy and prevent client work from stalling
Collect, review, and present concise company reporting digests
Coordinate team follow-ups so approvals and decisions keep moving
Schedule and prepare high-value sales calls, consultations, and coaching calls
Prepare briefing notes, update the CRM, and manage follow-ups
Keep the social media content pipeline on schedule
Coordinate recording blocks, editors, team members, and the publishing calendar
Support launches and delivery of coaching and consultation offers
Book business travel and build itineraries
Handle business administration, documents, agreements, and expense tracking
Build and maintain trackers, SOPs, checklists, and recurring process documentation

Requirements

What you’ll need

3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder, CEO or senior executive, ideally in a fast-growing or entrepreneurial company
Proven remote experience running an executive's day without being in the room
Fluent professional English, written and spoken
Ability to work US Eastern Time business hours consistently
Reliable internet and a quiet workspace
Strong administrative and operational backbone; ability to build systems
Exceptional discretion with confidential business and financial information
Fluency with Google Workspace, Slack, a project management tool (ClickUp, Notion or equivalent), a CRM, spreadsheets, and daily use of AI assistants
Direct, unflappable, and comfortable with a straightforward, high-energy, fast-moving principal
Willingness to push back and hold the CEO accountable
Experience in a marketing agency, paid ads or creative production environment (nice to have)
Social media or content operations experience (nice to have)
Experience supporting a founder who sells coaching, consulting or premium offers (nice to have)

Benefits

Comp & perks

Paid Time Off
Fully remote work
Direct mentorship from the CEO
Clear path to grow into a Chief of Staff position
Exposure to high-impact leaders