Personal Assistant, CEO

Trivium Group

. Book flights, hotels, and full travel itineraries.

Posted 9/18/2026full-timeMiami • Florida • United StatesMid-LevelSenior💰 $50,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and attention to detail in managing complex schedules, travel arrangements, and project tracking. Proficient in handling sensitive information with discretion while providing proactive support to executives and teams.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementProject TrackingAirtable ProficiencyExcellent Written And Spoken English

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel Itinerary ManagementExpense ReportingProject ManagementSchedulingEmail Triage

Soft Skills

ResourcefulnessProactivityIndependenceCalm Under PressureTrustworthiness

Tools & Technologies

AirtableGoHighLevel

Industry Keywords

Service-Driven RoleMarketing Agency ExperienceCreative Agency Experience

About the role

Key responsibilities & impact

Book flights, hotels, and full travel itineraries.
Manage the founder's calendar and scheduling end to end.
Triage email, surface important items, and handle routine communication.
Prepare meeting agendas, briefing notes, and follow-ups.
Track projects, lists, deadlines, and follow-ups across multiple projects.
Manage expense reports, reimbursements, and regular communication with the accountant.
Coordinate personal and household appointments, medical scheduling, orders, shopping, groceries, cleaners, maintenance, and vendors.
Provide ad hoc support for a small team of three when reasonable.
Build and run systems for business administration and personal logistics.
Report directly to the founder.

Requirements

What you’ll need

3+ years as an executive assistant, personal assistant or in a comparable service-driven role.
Exceptional candidates with less experience and clear evidence of ownership will be considered.
US-based; Miami preferred, with the ability to be on site around two days a week.
Deeply organised and detail-obsessed — you track everything and nothing falls through the cracks.
Resourceful; given a goal, you figure out the how.
Proactive — you handle things before you're asked.
Independent; judged on results, not hours logged.
Calm and easy to work with; plans change often.
Discreet and trustworthy; comfortable handling personal and financial information.
Comfortable with technology and quick to learn new tools.
Experience with Airtable and GoHighLevel.
Excellent written and spoken English.
Project management or operations experience is nice to have.
Experience in or around a marketing/creative agency is nice to have.
Experience supporting a founder directly is nice to have.

Benefits

Comp & perks

Direct, close working relationship with a founder who gives real autonomy and real trust.
A role you get to design — you're building the system, not maintaining someone else's.
Genuine variety: business admin one hour, personal logistics the next.
Flexible, low-bureaucracy environment — time off is handled by conversation, not policy.