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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing scheduling across multiple time zones. Proficient in using ATS systems like Ashby and tools such as Google Calendar to enhance candidate experience and streamline recruitment processes.
Highest-signal resume keywords
1+ Years Experience In Recruiting CoordinationHands-On Experience With ATSStrong Organization And Attention To DetailFluent Written And Spoken EnglishAI Fluency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Recruiting CoordinationSchedulingData AnalysisProcess ImprovementA/B Outreach MessagingSourcing StrategiesWorkflow AutomationReportingCandidate Experience ManagementCompeting Deadline Management
Soft Skills
Service-Minded ApproachCollaborationProactive CommunicationAttention To DetailTime Management
Tools & Technologies
AshbyGoogle CalendarSlack
Industry Keywords
RecruitmentTalent AcquisitionCandidate ExperienceSchedulingHiring Managers
About the role
Key responsibilities & impact- Own interview scheduling across multiple time zones
- Keep candidates, hiring managers, and interviewers aligned
- Serve as a first point of contact for candidates
- Provide timely updates and a professional candidate experience
- Maintain accurate data in Ashby
- Prepare recurring reports for the Talent team
- Identify workflow bottlenecks and help implement process improvements and automation
- Partner with recruiters and hiring managers to align scheduling priorities
- Participate in intake meetings with TAM overviews and sample profiles
- Refine search criteria based on hiring-team feedback
- Create A/B outreach messaging and support sourcing targets
- Identify team members with relevant networks and schedule sourcing jams
- Analyze sourcing data, share recommendations, and optimize outreach strategies until positions are filled
- Collaborate asynchronously through Slack, documentation, and proactive updates
- Participate in weekly hiring syncs, weekly sourcing syncs, and bi-weekly team meetings
Requirements
What you’ll need- 1+ years of experience as a recruiting coordinator, executive assistant, or in a similar scheduling-heavy role
- Hands-on experience with an ATS; Ashby preferred
- Experience with Google Calendar
- Strong organization and attention to detail
- Ability to manage competing deadlines
- Fluent written and spoken English
- Service-minded approach to candidates and internal stakeholders
- Availability to overlap with US working hours
- At least 4-hour overlap with PST business hours
- AI fluency, including applying AI to accelerate workflows, structure and solve problems, improve output quality, and increase speed and leverage
- Willingness and ability to commit to a 3-month contract working 40 hours per week within the US timezone
- Employment location in Brazil
Benefits
Comp & perks- Fully remote work environment
- Async communication and collaboration
- Flexible distributed work across time zones
- Competitive benefits, wellness programs, and time away from work, varying by country and local employment requirements