Executive Coordinator

TUJ KYOTO

. Manage the Senior Dean & Vice President’s calendar, including meetings, appointments, events, and commitments .

Posted 10/14/2026full-timeTokyo • JapanJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while managing complex administrative tasks and supporting Enrollment Management initiatives. Proficient in using technology and productivity tools to enhance operational efficiency and communication.

Highest-signal resume keywords

Calendar ManagementProject CoordinationMicrosoft Office ProficiencyBilingual Communication (English and Japanese)Administrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative CoordinationData Compilation and ReviewWorkflow StreamliningTechnology AdaptationSpreadsheet Management

Soft Skills

Interpersonal SkillsProfessional DiscretionEmotional MaturityService OrientationCollaborative Mindset

Tools & Technologies

SlateMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Enrollment ManagementHigher EducationProject ManagementInternational EnvironmentAdministrative Operations

About the role

Key responsibilities & impact

Manage the Senior Dean & Vice President’s calendar, including meetings, appointments, events, and commitments
Arrange domestic and international travel and visits, including transportation, accommodations, itineraries, registrations, and logistics
Provide day-to-day administrative and operational support and handle assignments as priorities arise
Support Enrollment Management projects and initiatives by coordinating timelines, gathering information, preparing materials, tracking action items, and following up
Compile, organize, and review Enrollment Management reports and data, including retention, graduation rates, enrollment trends, and other key metrics
Coordinate communication and information flow among Enrollment Management offices, university departments, and external partners
Use university systems and productivity tools to support operations, maintain records, and improve administrative processes
Learn and work with Enrollment Management systems including Slate and other university platforms
Identify ways to streamline workflows and improve organization, communication, and technology use
Handle sensitive and confidential information with discretion and professionalism
Support special projects, events, and other Enrollment Management activities
Perform other duties assigned by the Senior Dean & Vice President for Enrollment Management

Requirements

What you’ll need

Bachelor’s degree or equivalent combination of education and relevant professional experience
Strong written and verbal communication skills in English and Japanese
At least 2–3 years of relevant experience in administrative coordination, project coordination, business operations, or a related field
Excellent organizational and time-management skills, with the ability to manage multiple priorities and follow through on details independently
Strong general computer and technology skills
Proficiency with Microsoft Office applications such as Outlook, Word, Excel, PowerPoint, and Teams
Ability to use AI tools appropriately to improve efficiency and productivity
Comfort working with spreadsheets, shared files, databases, web-based systems, and digital workflows
Ability to learn and adapt to new technologies quickly
Strong interpersonal skills and a service-oriented manner
Sound judgment, professional discretion, emotional maturity, and resilience
Ability to work independently, anticipate needs, take initiative, and adapt flexibly to changing priorities
Collaborative, solutions-oriented mindset
Preferred: experience supporting a senior university administrator or company executive and coordinating work across multiple teams or departments
Preferred: study abroad experience or experience working in an international environment
Cover letter, resume or curriculum vitae, and two references with contact information required for application

Benefits

Comp & perks

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment
5 paid “personal and sick days” each year
Approximately two weeks company-wide break over Christmas/New Year
Japanese social insurance and pension
Commuting/telework allowance
Welfare-discount program membership
Retirement payment system
Visa sponsorship available for this position