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About the role
Key responsibilities & impact- Partner with executives to understand priorities, manage complex calendars and travel, rank meeting requests, and redirect as needed
- Plan global, multi-day team onsite meetings
- Execute decisions on behalf of executives with discretion in committing time and evaluating needs
- Manage domestic and international executive travel, prepare expenses, and organize special events, team activities, and meetings
- Coordinate research, participants, materials, and logistics for events and meetings
- Support executives’ direct reports and build relationships with internal and external stakeholders
- Plan agendas, coordinate large-meeting logistics, draft presentations, record meeting minutes and actions, and coordinate executive communications
- Collaborate with peer Executive Business Partners cross-functionally to achieve company strategy and objectives
- Develop a deep understanding of the business to support leaders, teams, and career development
- Collaborate with HR and department leaders to champion company values, foster culture, and support team development programs
Requirements
What you’ll need- 7+ years’ experience supporting executives in a fast-paced environment
- Ability to make good decisions in ambiguous environments with changing priorities
- Superior attention to detail, proactiveness, integrity, and discretion with confidential information
- Strong verbal and written communication skills
- Excellent organizational and time-management skills
- Ability to build cross-functional relationships and keep multiple teams and projects on track
- Experience planning domestic and international travel, including air travel, hotel accommodations, and visa requirements
- Ability to plan and facilitate virtual, in-person, or hybrid leadership summits and team-building events
- Experience with contract management and procurement processes
- Proficiency with common administrative tools, including Zoom and G-Suite
- Problem-solving abilities and ability to anticipate needs
- Large event planning experience
- Previous support roles within the Tech industry
- Understanding of business operating cadences and team requirements
- Ability to conduct research and create reports or presentations
- Experience managing T&E expenses to budget
Benefits
Comp & perks- Equity plan eligibility
- Corporate bonus plan eligibility
- Health care insurance
- 401(k) retirement account
- Paid sick time
- Paid personal time off
- Paid parental leave
- Approximately 10% travel to connect in person
- Support for employee volunteering and donation efforts