Document Control Admin

Twoconnect

. Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages.

Posted 10/31/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in document control and records management, with strong capabilities in maintaining document registers, transmittals, and revision histories. Proficient in PDF editing and Microsoft 365 tools, with a keen attention to detail and organizational skills to manage multiple project documentation effectively.

Highest-signal resume keywords

Document Control ExperiencePDF Editing Using Adobe AcrobatMicrosoft 365 ProficiencyAttention To DetailStakeholder Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document Register MaintenanceTransmittal PreparationRevision History ManagementVersion ControlDocument FormattingMetadata ManagementFiling PrinciplesDocument Management ProceduresProject DocumentationCustomer-Specific Requirements

Soft Skills

Organizational SkillsTime ManagementWritten CommunicationAutonomous WorkProfessional Follow-Up

Tools & Technologies

Adobe AcrobatMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft TeamsSharePoint

Industry Keywords

Records ManagementProject ManagementEngineering DocumentationManufacturing DocumentationConstruction DocumentationIndustrial DocumentationMining Documentation

About the role

Key responsibilities & impact

Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages.
Prepare and issue document transmittals to customers and other stakeholders.
Create, maintain and update Vendor Data Document Registers, including document status, revisions, submissions and return information.
Receive supplier documentation and verify filenames, document numbers, revisions, titles, dates and metadata.
Edit and format PDF documents using approved headers, document numbers, filenames and cover information.
Maintain structured project folders and document libraries in SharePoint with appropriate version control.
Register incoming and outgoing documentation and maintain traceable records of issues, revisions, reviews and approvals.
Check documentation against customer specifications, document schedules and submission requirements.
Coordinate with the Document Controller, project personnel, suppliers and internal stakeholders to resolve discrepancies.
Track outstanding documents, customer comments, supplier revisions and due dates.
Prepare document packages for internal review and obtain approval before external transmission.
Support project handover and close-out by confirming final records and required documentation.
Follow document naming, numbering, retention, access-control and document-management procedures.
Perform other position-level duties as required.

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management or a related discipline is essential.
Minimum 3 years’ relevant experience in document control, records coordination, project documentation or a similar documentation-focused role is essential.
Demonstrated experience maintaining document registers, transmittals, revision histories and controlled project records is essential.
Strong PDF editing and formatting capability using Adobe Acrobat or comparable software is essential.
Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams and SharePoint, is essential.
Strong understanding of document naming, numbering, revisions, metadata, version control and filing principles is essential.
Exceptional attention to detail and the ability to identify formatting, numbering, revision and completeness errors are essential.
Strong organisational and time-management skills, with the ability to manage multiple project packages and customer deadlines, are essential.
Ability to follow detailed customer-specific document requirements, procedures and approval workflows consistently is essential.
Strong written communication and stakeholder coordination skills, including professional follow-up with suppliers and internal teams, are essential.
Ability to work autonomously, maintain accurate records and escalate missing information or deadline risks promptly is essential.
Experience working with engineering, manufacturing, mining, industrial, construction or other project-based documentation is highly regarded.
Experience maintaining Vendor Data Document Registers or comparable customer and supplier document schedules is highly regarded.

Benefits

Comp & perks

Work from home
Mon - Fri: 9:00 AM – 6:00 PM ACST
HMO with 2 free dependents and medical reimbursements
Government-mandated benefits
Opportunities to work with leading companies in Australia and beyond
Training programmes for career development
Engaging company outings, team activities and wellness sessions
Supportive, inclusive culture
Dedicated managers focused on your growth and success
Competitive pay and benefits
Additional entitlements
Structured career development programs
Equal opportunity workplace
Cultural diversity and inclusive workplace