Estimating & Project Administrator

Twoconnect

. Review requests for quotation and tender documentation; establish electronic folders, working files, registers, and administrative controls.

Posted 11/11/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project administration and tender support, with strong capabilities in document formatting, file management, and technical documentation. Proficient in Microsoft 365 tools and skilled in managing multiple concurrent projects while ensuring attention to detail and effective communication.

Highest-signal resume keywords

Project AdministrationTender SupportMicrosoft 365 ProficiencyDocument FormattingAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationTender SupportDocument FormattingFile ManagementData QualityTechnical DocumentationCosting TemplatesEquipment SchedulesSpare-Parts ListsManual Compilation

Soft Skills

Organisational SkillsTime ManagementWritten CommunicationVerbal CommunicationAttention to Detail

Tools & Technologies

Microsoft 365ExcelWordTeamsSharePointPlanner

Certifications & Qualifications

Bachelor’s Degree in Mechanical EngineeringEngineering TechnologyProject ManagementBusiness Administration

Industry Keywords

Tender DocumentationQuotation RequestsMechanical EquipmentPumpsRotating EquipmentIndustrial OperationsManufacturingEngineering AdministrationEstimating ProcessesPost-Award Documentation

About the role

Key responsibilities & impact

Review requests for quotation and tender documentation; establish electronic folders, working files, registers, and administrative controls.
Prepare equipment and costing sheets, tender templates, reference information, and supporting documentation for estimators.
Review customer terms, conditions, and contract documentation; identify departures from company requirements.
Prepare recommended spare-parts lists for pumps and equipment for estimator review.
Maintain tender and project files in SharePoint with consistent naming and version control.
Support tender administration, submission requirements, schedules, registers, and other non-engineering proposal activities.
Compile post-award customer documentation, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
Source current approved technical documentation from suppliers and internal libraries.
Format, assemble, and quality-check documentation against customer specifications, contract requirements, and submission dates.
Submit documentation for technical review and incorporate required changes before external release.
Create and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work against deadlines.
Coordinate with estimators, operations personnel, suppliers, and stakeholders to resolve missing information and deadline risks.
Manage multiple tenders and awarded projects independently while maintaining progress records.
Build knowledge of pumps, mechanical equipment, spare parts, and estimating processes.
Contribute to improvements in tender and documentation workflows.
Perform other position-level duties as required.

Requirements

What you’ll need

Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential.
Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
Ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information.
Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner.
Strong document formatting, file management, naming, version-control, and data-quality skills.
Exceptional attention to detail and ability to identify missing, inconsistent, or inaccurate information before submission.
Strong organisational and time-management skills, with ability to manage concurrent tenders, projects, and customer deadlines.
Ability to work remotely and independently, take ownership of assigned tasks, and communicate when support or clarification is required.
Strong written and verbal communication skills and ability to coordinate with estimators, suppliers, operations teams, and other stakeholders.
Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or customer-facing technical documentation is highly regarded.
Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

Benefits

Comp & perks

Work from home
Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time)
HMO with 2 free dependents and medical reimbursements
Government-mandated benefits
Opportunities to work with leading companies in Australia and beyond
Training programmes for career development
Engaging company outings, team activities and wellness sessions
Supportive, inclusive culture
Dedicated managers focused on your growth and success
Competitive pay and benefits
Additional entitlements
Structured career development programs
Equal opportunity and inclusive workplace