Project Administrator – Engineering, Tender Support

Twoconnect

. Review incoming requests for quotation and tender documentation, establishing electronic folders, working files, registers, and administrative controls.

Posted 10/17/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project administration and tender support, with strong proficiency in Microsoft 365 tools and exceptional attention to detail in document management and formatting. Capable of coordinating effectively with stakeholders while managing multiple concurrent projects and deadlines.

Highest-signal resume keywords

Bachelor's Degree In Mechanical EngineeringMinimum 3 Years' Experience In Project AdministrationProficiency In Microsoft 365Strong Document Formatting SkillsMechanical Aptitude Or Experience Supporting Pumps

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project AdministrationTender SupportEstimating SupportDocument FormattingFile ManagementData QualityCosting TemplatesTechnical DocumentationCustomer Requirements InterpretationVersion Control

Soft Skills

Attention To DetailOrganisational SkillsTime ManagementWritten CommunicationVerbal Communication

Tools & Technologies

Microsoft ExcelMicrosoft WordMicrosoft TeamsMicrosoft SharePointMicrosoft Planner

Industry Keywords

Tender DocumentationQuotation RequestsMechanical EquipmentPumpsRotating EquipmentIndustrial OperationsEngineering OperationsPost-Award DocumentationCustomer-Facing DocumentationEstimating Processes

About the role

Key responsibilities & impact

Review incoming requests for quotation and tender documentation, establishing electronic folders, working files, registers, and administrative controls.
Prepare equipment and costing sheets for estimators and ensure tender templates and supporting documentation are complete.
Conduct preliminary administrative reviews of customer terms, conditions, and contract documentation.
Prepare recommended spare-parts lists for pumps and equipment for estimator review.
Maintain structured tender and project files in SharePoint with consistent naming and version control.
Support estimators with tender administration, submission requirements, schedules, registers, and non-engineering proposal activities.
Compile customer documentation after project award, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
Source current approved documentation from suppliers and internal libraries.
Format, assemble, and quality-check project documentation against specifications, contract requirements, and submission dates.
Submit documentation for technical review and incorporate required changes before external release.
Create and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work against deadlines.
Coordinate with estimators, operations personnel, suppliers, and stakeholders to resolve missing information and deadline risks.
Manage workloads independently across multiple tenders and awarded projects while maintaining progress records.
Develop knowledge of pumps, mechanical equipment, spare parts, and estimating processes.
Contribute to improvements in tender and documentation workflows.
Perform other position-level duties as required.

Requirements

What you’ll need

Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential.
Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
Demonstrated ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information is essential.
Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner, is essential.
Strong document formatting, file management, naming, version-control, and data-quality skills are essential.
Exceptional attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission are essential.
Strong organisational and time-management skills, with the ability to manage a high volume of concurrent tenders, projects, and customer deadlines, are essential.
Ability to work remotely and independently, take ownership of assigned tasks, and communicate early when support or clarification is required is essential.
Strong written and verbal communication skills and the ability to coordinate effectively with estimators, suppliers, operations teams, and other stakeholders are essential.
Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded.
Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

Benefits

Comp & perks

Work from home
Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time)
HMO with 2 free dependents and medical reimbursements
Government-mandated benefits
Opportunities to work with leading companies in Australia and beyond
Training programmes for career development
Engaging company outings, team activities and wellness sessions
Supportive, inclusive culture
Dedicated managers focused on your growth and success
Competitive pay and benefits
Additional entitlements
Structured career development programs
Equal opportunity, culturally diverse and inclusive workplace