Administrative Assistant – Law Division

U.S. Bank

. Manage complex senior leader calendars, schedule and prioritize meetings, and coordinate travel arrangements .

Posted 11/4/2026full-timeUnited StatesMid-LevelSenior💰 $24 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and planning skills, with strong proficiency in Microsoft Office Suite and experience in managing complex calendars and workflows. Capable of handling confidential information with discretion while providing administrative support in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementMicrosoft Outlook ProficiencyConfidential Information HandlingAdministrative Support ExperienceLegal Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementReport CreationDatabase ManagementInvoice ProcessingTravel CoordinationResearch SkillsPresentation DevelopmentWorkflow ManagementTask PrioritizationDocument Organization

Soft Skills

Exceptional OrganizationStrong CommunicationProactive Problem-SolvingInterpersonal SkillsExcellent Judgment

Tools & Technologies

Microsoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft ExcelSharePointReporting ToolsMatter-Management SystemsAI ToolsCentralized DatabasesOutlook Inboxes

Industry Keywords

Administrative SupportLegal IndustryConfidentialityCustomer Service OrientationU.S. Bank PoliciesCode of EthicsBusiness ConductWorkplace ConductSafety PoliciesProject Support

About the role

Key responsibilities & impact

Manage complex senior leader calendars, schedule and prioritize meetings, and coordinate travel arrangements
Coordinate activities and workflows across multiple matters and projects to ensure deadlines, action items, and deliverables are completed timely
Create presentations and reports in various formats for different audiences
Maintain team planners for Board and management reporting and investor engagement
Monitor deadlines and coordinate related meetings
Input information into centralized databases and provide backup database/intake support
Process and manage legal invoices and expense reports
Monitor shared team Outlook inboxes and assist with responses
Manage incoming and outgoing mail
Handle highly confidential information and documents
Organize electronic and physical filing systems and prepare, review, and organize correspondence and documents
Conduct research and prepare executive summaries and briefing documents
Anticipate needs, troubleshoot issues, follow up on open items, and drive work to completion
Leverage technology and productivity tools to improve efficiency, communication, and workflow management
Maintain departmental resources, procedures, and reference materials
Support department initiatives and special projects
Perform administrative duties, project-support activities, and staff support services

Requirements

What you’ll need

High school diploma or equivalent
Typically five or more years of experience in administrative and support staff activities
5+ years of experience in administrative and support staff activities
Some experience working in the legal industry is preferred
Exceptional organization and planning skills
Strong verbal and written communication skills
Proactive problem-solving ability
Excellent follow-through and coordination skills
Strong interpersonal skills
Excellent judgment, tact, and diplomacy
Ability to manage multiple priorities, tasks, and deadlines
Ability to adapt to changing priorities and work environments
Ability to handle highly confidential information with discretion, sound judgment, and professionalism
Customer service orientation
Strong proficiency in Microsoft Outlook, Teams, PowerPoint, Word, Excel, AI, and other business tools
Experience with SharePoint, reporting tools, database applications, or matter-management systems is preferred
Ability to comply with U.S. Bank policies and procedures, including the Code of Ethics and Business Conduct and related workplace conduct and safety policies

Benefits

Comp & perks

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
Incentive and recognition programs
Equity stock purchase
401(k) contribution and pension