Docketing Specialist

U.S. Small Business Administration

. Work with attorneys, paralegals, and legal administrative assistants to address patent-related issues timely and efficiently .

Posted 9/15/2026full-timeRemote • District of Columbia • United StatesMid-LevelSenior💰 $80,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in patent docketing, including U.S., foreign, and PCT patent prosecution, while ensuring compliance with USPTO rules and statutory deadlines. Exhibits strong organizational skills and attention to detail in managing multiple priorities and deadlines effectively.

Highest-signal resume keywords

Patent Docketing ExperienceU.S. Patent ProsecutionForeign Patent ProceduresUSPTO Rules KnowledgeDeadline Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent DocketingPatent ProsecutionDeadline CalculationQuality ReviewPatent Correspondence Analysis

Soft Skills

Organizational SkillsAttention to DetailVerbal CommunicationWritten CommunicationReliability

Tools & Technologies

Docketing DatabasesPatent Filing Systems

Industry Keywords

Patent Trial and Appeal BoardPCT Patent DocketingStatutory DeadlinesNational Phase RequirementsRegional Phase Requirements

About the role

Key responsibilities & impact

Work with attorneys, paralegals, and legal administrative assistants to address patent-related issues timely and efficiently
Maintain docketing databases for domestic and foreign patent prosecution matters
Enter, monitor, and clear deadlines, and scan and attach relevant patent images
Review communications regarding domestic and foreign patent filing, prosecution, renewal, and Patent Trial and Appeal Board matters to determine actions and due dates
Review websites to ascertain the status of foreign and domestic patents
Perform quality reviews of docketed events, deadlines, and matter information for accuracy, consistency, and completeness
Escalate discrepancies as appropriate
Prepare regularly scheduled and specially requested docket reports for clients and legal professionals
Assist with special projects and perform other duties assigned by attorneys, paralegals, and the Manager
Collaborate with colleagues across all firm offices as part of a coordinated team

Requirements

What you’ll need

5–7 years of substantive patent docketing experience in a law firm or corporate legal department
Significant responsibility for patent prosecution docketing
Extensive experience with U.S., foreign, and PCT patent docketing
Strong understanding of USPTO rules, international patent procedures, statutory deadlines, and national/regional phase requirements
Ability to analyze patent correspondence, calculate and verify deadlines, identify potential docketing issues, and escalate concerns appropriately
Strong organizational skills and attention to detail
Experience supporting U.S. and foreign patent filings
High school diploma or equivalent required
Additional college or business education preferred
Reliability and professionalism
Flexibility to work additional hours when business needs require
Strong verbal and written communication abilities
Ability to manage multiple priorities and deadlines independently

Benefits

Comp & perks

Professional development and continuous learning opportunities
Career growth opportunities
Business Resource Group participation
Medical insurance
Dental insurance
Vision insurance
Life insurance
Health savings accounts
Flexible spending accounts
Short-term disability
Long-term disability
401(k) retirement savings plan
Paid time off
Sick leave
Paid holidays
Employee assistance program